Executive Assistant

Executive Assistant to Solo Senior Attorney A well-established locally and nationally respected attorney in the Des Moines, Iowa area seeks a highly organized, professional Executive Assistant to provide comprehensive administrative and personal support. Overview This is a full-time, in-person position to start, with the potential to transition to a hybrid schedule over time. Candidates must be local to the Des Moines area. The attorney’s practice involves representing professionals in licensing and disciplinary matters, particularly ethics hearings before medical and legal licensing boards. Key Responsibilities Administrative & Legal Support Manage and maintain the calendar, including scheduling client meetings, court appearances, depositions, and calls Screen and prioritize phone calls, emails, and correspondence; draft responses as directed Coordinate with clients, opposing counsel, courts, and vendors Maintain organized filing systems (physical and digital) Handle expense tracking, billing, invoicing Arrange travel, including flights, hotels, and ground transportation Manage office supplies and ensure the office runs smoothly day-to-day Prepare & format legal documents, letters, and memos Monitor and maintain office-related subscriptions, lease agreements, insurance coverage, and other operational contracts Must be able to lift 25 pounds Technology Support Serve as the go-to resource for basic office technology, including computers, printers, scanners, phones, and software Troubleshoot minor tech issues and coordinate with outside IT support when needed Assist with document management systems, email setup, and other day-to-day tech needs Help onboard and navigate new software or tools as they are adopted Personal & Lifestyle Support Schedule and coordinate personal appointments and tasks as needed Manage personal scheduling and reminders Assist with miscellaneous personal tasks as requested Provide occasional transportation to hearings as needed Work Location & Schedule This position is in-person at the Des Moines office to start. Candidates must reside locally. A hybrid arrangement may be considered in the future as the role is established. Qualifications Minimum 5-10 years of experience as an executive or legal assistant preferred Exceptional organizational skills and attention to detail Strong written and verbal communication skills Professional demeanor Ability to anticipate needs and work proactively with minimal direction Comfortable with basic office technology and willing to serve as a first-line tech resource Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint; experience with legal software a plus Reliable, punctual, and adaptable to shifting priorities Comfortable supporting both professional and personal needs Must be local to the Des Moines, Iowa area Compensation Salary commensurate with experience. Benefits discussed during interview process. #J-18808-Ljbffr