Administrative Associate

Are you ready for new challenges and new opportunities? Join our team! Current job opportunities are posted here as they become available. Subscribe to our RSS feeds to receive instant updates as new positions become available. Launch Your Career in Hospitality & Operations About Vacatia At Vacatia, we’re reinventing vacation ownership by combining hospitality, technology, and service to deliver exceptional experiences for owners and guests. What began in 2013 as a vacation rental marketplace has evolved into a full-service hospitality platform and one of the fastest-growing resort management companies in the U.S. As we continue to scale, we’re building a team of driven, curious, and detail-oriented individuals ready to grow with us. Your Mission As an Administrative Intern, you’ll play a key role in supporting daily operations and ensuring data accuracy across our systems. This is a hands-on opportunity to gain real-world experience in a fast-paced, professional environment—where your attention to detail and organization will directly impact team efficiency and overall business success. Why You’ll Love Working at Vacatia Build the Future: Gain valuable experience within a growing hospitality and technology company. Impact That Matters: Your work supports critical data accuracy and operational efficiency across teams. Innovation at Scale: Be part of a company that blends hospitality with modern systems and processes. Autonomy and Ownership: Take ownership of your tasks while learning best practices in administration and operations. Culture of Growth: Work alongside supportive leaders invested in your development and career progression. Your Impact Enter, update, and maintain customer and account data with a high level of accuracy Review and verify data, identifying discrepancies and ensuring completeness across systems Prepare and organize information for data entry and processing Support document management including scanning, copying, filing, and shredding Track and log information using Microsoft Excel Assist with invoice printing, mailing, and administrative workflows Utilize office equipment including printers, scanners, and phones Answer calls and respond to emails professionally, representing Vacatia with excellence Support database maintenance, backups, and data integrity processesAssist with testing system updates and identifying data-related issues Contribute to a collaborative team environment and support additional tasks as needed What You Bring Currently pursuing or recently completed a degree in Business, Hospitality, or a related field (preferred) Proficiency in Microsoft Office (especially Excel and Word) Typing speed of 40+ WPM Strong attention to detail and organizational skills Ability to multitask and work in a fast-paced environment Strong communication skills and a professional demeanor High level of integrity and ability to handle confidential information responsibly Join Us If you’re looking to kickstart your career and gain meaningful, hands-on experience in a growing company, Vacatia is the place for you. Bring your curiosity, precision, and drive—and we’ll provide the opportunity to learn, grow, and make an impact from day one. #J-18808-Ljbffr