Administrative Assistant 2

One of the largest tech companies in the world is hiring an Administrative Assistant!
This Administrative Assistant 2 role supports a fast-paced product management team within a security-focused organization, providing high-quality administrative and operational support in an on-site, customer service-driven environment. You will play a critical role in enabling team effectiveness by managing day-to-day operations, coordinating events and logistics, and supporting key initiatives to help maintain a well-organized, high-functioning team.
Responsibilities

• Provide comprehensive administrative support to a fast-paced product management team within a security organization, ensuring high responsiveness and excellent customer service.
• Perform a variety of complex administrative functions for all levels of management, handling tasks with discretion, accuracy, and professionalism.
• Support team operations by managing calendars, coordinating meetings, and assisting with the execution of team projects and cross-functional initiatives.
• Organize and execute team morale events, offsites, leadership meetings, and engagement activities, including planning, scheduling, and on-site coordination.
• Coordinate office space management and on-site logistics, ensuring that seating, room assignments, and shared spaces support efficient team operations.
• Manage catering and event-related vendor coordination for meetings, offsites, and team events, including ordering, scheduling, and delivery oversight.
• Track budgets, expenses, and purchase requests, maintaining accurate records and supporting adherence to financial guidelines and approvals.
• Perform core administrative and operational tasks such as document preparation, data entry, and information tracking with a high degree of accuracy.
• Manage procurement of goods and services, including computer equipment, office supplies, reference materials, and other resources needed for the team.
• Provide general office support and serve as a primary department or group contact, responding to inquiries and directing requests appropriately.
• Complete special projects as assigned, adapting to changing priorities and supporting leaders and teams with ad hoc operational needs.
• Collaborate closely with leaders and team members to support operational rhythms, key initiatives, and process improvements.
• Lift and move items up to 20 pounds as needed for events, office setup, or equipment handling.

Essential Skills

• 1-2 years of experience using Microsoft 365 applications, including Outlook, Excel, PowerPoint, and Teams, to support daily administrative and operational tasks.
• 1-2 years of experience in event planning and execution, including team events, offsites, and leadership meetings.
• 1-2 years of customer service experience, demonstrating responsiveness, professionalism, and a strong service mindset.
• Prior administrative experience supporting teams and management in a professional environment.
• Strong communication skills, including clear verbal and written communication and professional demeanor in meetings and interviews.
• Ability to confidently discuss previous experience and answer technical and process-related questions during assessments and in day-to-day work.
• Proficiency in organizing and prioritizing multiple tasks in a fast-paced environment while maintaining accuracy and attention to detail.
• Ability to manage budgets, expenses, and purchase requests with accuracy and accountability.
• Experience coordinating logistics such as office space management, on-site meetings, and vendor interactions.
• Ability to lift up to 20 pounds to support event setup, office moves, or equipment handling.
• Availability and commitment to work 100% on-site, five days per week, within commuting distance of the work location.

Additional Skills & Qualifications

• Experience supporting a product management or security-focused organization is beneficial.
• Experience in coordinating cross-functional initiatives and working with multiple stakeholders.
• Familiarity with procurement processes for equipment, office supplies, and services.
• Demonstrated ability to act as a central point of contact for a department or group.
• Strong organizational skills and the ability to support operational rhythms and key initiatives.
• Professional presence and interview readiness, including the ability to articulate experiences and handle technical or situational questions.
• Comfort working in a structured, full-time on-site role with consistent Monday-Friday hours.
• Willingness to take on special projects and adapt to evolving team needs.

Work Environment
This role is fully on-site, five days per week, in a professional office environment within a security-focused organization. You will work a standard Monday-Friday schedule of approximately 40 hours per week, with no regular overtime expected. The environment is fast-paced and highly collaborative, with frequent interaction across teams and levels of management. Standard equipment such as a laptop, mouse, headset, and an extra monitor will be provided. The office setting supports regular meetings, team events, and offsites, and you will help coordinate on-site logistics, office space management, and catering. The culture emphasizes operational excellence, strong communication, and customer service, with opportunities to support key initiatives and contribute to a well-organized, high-functioning team. Dress expectations align with a typical professional office environment.
Job Type & Location
This is a Contract position based out of Redmond, WA.
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Redmond,WA.
Application Deadline
This position is anticipated to close on Jun 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.