Payroll Specialist

Description

RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye.

OVERVIEW:

The Payroll Specialist is responsible for the accurate and timely processing of weekly and semi-monthly payroll, payroll tax compliance, and benefit deduction reconciliations. This role supports payroll operations, maintains data integrity within HRIS systems, and collaborates cross-functionally with Human Resources, Finance and Accounting to ensure compliance, accuracy, and strong internal controls. Payroll-related journal entries are prepared and posted by the General Ledger team; this position provides the underlying payroll data, allocations, and reconciliations that support those entries. This position plays a key role in supporting payroll execution while adhering to established review and approval processes.

This is an onsite position at our headquarters in Aliso Viejo, CA so candidates must reside in or near this city.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll Processing

• Process accurate and timely weekly and semi-monthly payroll using HRIS/payroll systems.
• Review and validate timecards, PTO requests, and payroll adjustments for completeness and accuracy in a SOX compliant environment
• Execute employee termination payroll processing, including final pay calculations, in accordance with company policy and required approvals.
• Maintain payroll data integrity within HRIS systems, ensuring accurate employee setup, changes, and updates.
• Oversee the payroll email inbox, ensuring timely responses, proper delegation, and resolution of inquiries.

Payroll Tax & Reconciliations

• Research and resolve federal, state, and local payroll tax notices, including correspondence with tax agencies
• Open and maintain state withholding, SUI, SDI, and local tax accounts across multiple jurisdictions
• Monitor annual federal and state tax rate changes and compliance requirements, and proactively update payroll systems accordingly
• Perform year-end payroll duties, including W-2 and W-3 review, annual reconciliations, and year-end checklists
• Perform payroll reconciliations, including tax liability, quarter-end, and year-end reconciliations, and reconcile payroll registers against general ledger accounts
• Prepare payroll reports, including headcount reports, tax liability summaries, variance reports, and ad hoc reporting for Finance, HR, and leadership as needed
• Support payroll-related month-end close by providing the payroll register, departmental allocations, accrual data, and supporting schedules to the General Ledger team.
• Support internal and external audit requests related to payroll.

Benefits & Deduction Administration

• Review and reconcile benefit contribution imports, payroll deductions, and carrier invoices to ensure accuracy and data integrity
• Identify and resolve discrepancies between HRIS, payroll, and benefit carrier systems in a timely manner
• Apply pre-tax and post-tax benefit deduction types correctly, including their impact on employee net pay and payroll tax calculations

Cross-Functional Support

• Collaborate with Human Resources, Accounting and Finance to ensure accurate payroll processing and employee data management.
• Support process improvements and documentation efforts related to payroll operations.
• Partner with the General Ledger team on month-end close by supplying payroll data and reconciling payroll registers and liability accounts to the general ledger.
• Escalate complex payroll issues to management as appropriate.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in multi-state and multi-jurisdiction payroll processing using HRIS systems such as Paylocity, ADP, UKG, Paychex, or similar
• Strong attention to detail with the ability to review and validate timecards, adjustments, and final pay calculations accurately and within tight deadlines
• Solid understanding of SOX compliance, internal controls, and segregation of duties as it relates to payroll operations
• Effective communicator with experience managing payroll inquiries and cross-functional requests in a fast-paced environment
• Demonstrates sound judgment and the ability to connect the dots across payroll, tax, HR, and Finance functions to proactively identify issues and recommend solutions
• Collaborative team player with a positive attitude, openness to change, and a continuous improvement mindset

SUPERVISORY RESPONSIBILITIES:

• None

EDUCATION, EXPERIENCE, and TRAINING:

• Minimum of 3 to 5 years of direct payroll processing experience in a multi-state and multi-jurisdiction environment, including payroll tax notice resolution
• Experience processing multi-cycle payroll (weekly, semi-monthly, or other frequencies) required
• Hands-on experience with HRIS and payroll systems required (Paylocity, ADP, UKG, Paychex, or similar; Paycor a plus)
• Experience with general ledger postings, account reconciliations, and supporting Finance with payroll-related journal entries preferred
• Experience working in a SOX-controlled or audit-sensitive environment preferred
• FPC or CPP certification a plus
• Training to be completed per the training plan for this position as maintained in the document control system
• The training requirements on TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy and TRN-10009 Code of Business Conducts and Ethics must be diligently completed within 30 days from the hiring date and on an annual basis.

CERTIFICATES, LICENSES, REGISTRATIONS:

• FPC or CPP is a plus.

COMPUTER SKILLS:

• Post-entry/intermediate level experience with excel (VLOOKUP/XLOOKUP, other formulas).

Notice to Staffing Agencies and Search Firms:

RxSight does not accept unsolicited resumes or candidate submissions from staffing agencies or search firms for any employment opportunities. All agency engagements must be authorized in writing for a specific position by RxSight’s Talent Acquisition department. Any resumes or candidate information submitted without such specific engagement will be considered unsolicited and the property of RxSight. No fees will be paid in the event a candidate is hired under these circumstances.