Executive Assistant

Executive AssistantCordenPharma is a leading full-service Contract Development and Manufacturing Organization (CDMO) specializing in active pharmaceutical ingredients (APIs), excipients, drug products (DPs), and packaging. With around 3,000 employees worldwide, we help pharmaceutical and biotech companies manufacture medicines with the ultimate goal of improving people’s lives.Our network, spanning Europe and the U.S., provides flexible and specialized solutions across six technology platforms: Peptides, Lipids & Carbohydrates, Injectables, Highly Potent & Oncology, Small Molecules, and Oligonucleotides. We strive for excellence in supporting this network and are committed to delivering the highest quality products for patient well-being.We strive for excellence. We share our passion. Together, we make a difference in patients' lives.The Executive Assistant provides strategic administrative and operational support to the Managing Director, Colorado and the EVP, Global Head of BU Peptides, enabling effective management of priorities, communications, schedules, and key business initiatives. This role requires exceptional organizational and planning skills, sound judgment, a high degree of discretion, and the ability to navigate multiple priorities in a dynamic, fast-paced environment.As a trusted partner to Senior Leadership, the Executive Assistant serves as a central point of coordination, fostering seamless communication and collaboration across internal and external stakeholders. The role also supports the execution of strategic projects, leadership meetings, and business operations, helping ensure alignment, efficiency, and organizational effectiveness.This position is based onsite in Boulder, Colorado. While regular in-office presence is expected to support the business and leadership team effectively, the role offers reasonable flexibility to accommodate personal appointments and other occasional scheduling needs.Essential Duties and ResponsibilitiesIncludes the following. Other duties may be assigned.Executive SupportProvide administrative support for the Managing Director and the EVP, Global Head of BU Peptides (“Executives”)Manage a complex calendar for Executives, including meetings across multiple sites, leadership meetings, customer engagements, and strategic initiativesCoordinate domestic and international travel, itineraries, accommodations, transportation, and expense reportingPrepare meeting agendas, presentations, briefing materials, reports, and correspondenceMaintain awareness of organizational priorities and proactively anticipate the Executives’ needsTrack follow-up items and commitments resulting from leadership meetings and ensure timely completionPrepare the Executives for meetings by gathering relevant information, documents, and background materialsScreen and prioritize communications, including emails, phone calls, and correspondenceManage expense reports, invoices, and other administrative requirementsHandle confidential and sensitive information with a high degree of discretion and professionalismLeadership & Site CoordinationAct as primary liaison between the Executives and Corporate Leadership, the Board; and investors, providing seamless communication, discretion, and high-level support to strengthen executive relationshipsCoordinate and participate in leadership meetings, including agendas, materials, meeting logistics, minutes, and action-item trackingPartner with department leaders to ensure alignment on key initiatives, deadlines, and organizational prioritiesAssist with planning and execution of site-wide leadership events, town halls, employee meetings, and organizational activities.Facilitate communication and information flow between departments while maintaining appropriate confidentialityPrepare and analyze monthly management corporate reports, including formatting, editing, and compiling department data to ensure timely submittalBusiness & Operational SupportSupport site visits and executive/customer visits, including schedules, meeting rooms, presentations, and hospitalityCoordinate communications and logistics for audits, inspections, corporate visits, and other high-visibility activities when neededOrganize offsite meeting venue reservations and logisticsOrder catering for lunch meetings and other department requests and facilitate dinner reservationsKeep conference rooms in order, distribute Wi-Fi, and submit IT and Facility requests as neededHandle conference equipment requests and follow up with IT to ensure equipment is functional and prepared for meetingsFollow up on facility, maintenance, and janitorial requestsManage logistics for conference registrationAssist with event coordination as neededBe available to work after hours and on weekends, on occasionLeadership & Budget ResponsibilitiesNone.Safety & Environmental ResponsibilitiesEvery individual is personally responsible for the safety and environmental aspects of their activities in the workplace. Each employee is expected to perform their job duties in a safe manner utilizing all their knowledge, training, ability, and experience.Quality ResponsibilitiesCorden Pharma Colorado (CPC) is a manufacturer of a variety of pharmaceutical products. In following Current Good Manufacturing Practices (cGMP), Corden Pharma Colorado manufactures in accordance with the US Food and Drug Administration (FDA), International Council for Harmonisation Q7 (ICH), and other global regulations as applicable. This is critical as it is our mission to not place patients at risk due to inadequate safety, quality, or efficacy. CPC’s Quality Management System, which incorporates cGMP, is designed to deliver this quality objective. Attainment is produced through the requisite participation and commitment of all staff across departments and at all levels within the company.cGMP is the part of Quality Management System ensuring products are consistently produced to accurate quality standards. Adherence to clearly defined procedures, in compliance with the principles of cGMP, is required when performing operations across Corden Pharma Colorado.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceBachelor’s Degree preferred; equivalent education, training, and experience will be considered.Three years of experience supporting Senior Executives, preferably in the pharmaceutical, biotechnology, life sciences, manufacturing, or other regulated industries.Experience providing administrative support to Senior Leaders and Executives.Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.Mathematical SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.Reasoning AbilityAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Certificates, Licenses, RegistrationsNone.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; work with hands; and reach above shoulder height. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is typical of an office environment.Core CompetenciesThese are the specific areas of knowledge, skill, and ability that are important for successful job performance. They must be job related and consistent with business necessity.Advanced proficiency in Microsoft Office (particularly Outlook, PowerPoint, Excel, and Word) with the ability to manage complex calendars, develop executive-level presentations, prepare reports, and analyze data. Experience with SAP and Smartsheet is preferredExecutive presenceStrong communication skills, both written and verbalExcellent time management, multitasking, and organizational