Administrative Assistant

Benefits:

Employee discounts

Health insurance

401(k)

401(k) matching

Paid time off

Profit sharing

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Key Responsibilities Timekeeping Assistance

Permitting & Compliance

Vendor Insurance Compliance & Risk Management

Vendor & Subcontractor Administration

Assistance with Pay Applications & Billing

Drawings, Printing & Equipment

Fleet & Field Support

Safety & Training Portal Management

Marketing & Photography Coordination

Site Access & Badging

Mail, Notary & Facilities Liaison

Office Management

Company Apparel & Promotional Items Management

Employee Engagement Management

Qualifications

Associate's degree required; administrative training a plus

Previous experience as an Administrative Assistant or in a similar role; construction industry experience preferred

Familiarity with standard office equipment (printers, copiers, fax machines, plotters)

Excellent computer skills, including proficiency with Microsoft Word, Outlook, and PowerPoint, as well as online portals and office software

Highly organized with strong time management skills and the ability to prioritize and manage multiple recurring projects and deadlines

Excellent written and verbal communication skills for coordinating with vendors, agencies, and government/permitting offices

Discretion in handling confidential company, vendor, and employee information

Notary certification a plus (or willingness to obtain)