Executive Assistant

Executive Assistant

Location: Jacksonville, FL (On-site)

Employment Type: Contract

Contract Duration: 12 Months

Role Overview

We are seeking an Office Assistant to perform duties supporting three to four executives and provide general oversight of the office space. This role requires a proactive and organized professional to manage administrative tasks, coordinate schedules, and ensure the smooth operation of the office.

Key Responsibilities

• Provide administrative support, including managing and coordinating daily schedules and calendaring for multiple executives in the US and Brazil.
• Manage the calendars of multiple leaders proactively, resolving conflicts efficiently and professionally.
• Coordinate executive travel for domestic and international needs, including hotel, flight, and transportation bookings.
• Manage expenses for self and executives.
• Plan and coordinate employee engagement events of various sizes.
• Manage building access for employees and visitors.
• Manage and procure office technology and handle maintenance needs.
• Order and maintain general office supply inventories.
• Conduct regular site inspections to ensure safety standards are met.

Required Qualifications

Experience: 3+ years of experience as an Executive Assistant or in a comparable role.

Skills:

• Must be fluent in Spanish and Portuguese.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, multitask, and manage time effectively.
• Experience handling confidential and sensitive material with integrity.
• Strong interpersonal communication skills and executive presence.
• Demonstrated ability to interact with senior-level executives.
• Proactive attitude with the ability to anticipate problems and implement resolutions.
• Excellent attention to detail and organizational skills.

Preferred Qualifications

• Experience with MyTravel.
• Experience with Concur.
• Experience with GepSmart.
• Experience with Guardian.

Compensation & Benefits

The anticipated pay range for this position is $24.00 to $29.63 per hour.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Apex uses a virtual recruiter as part of the application process. Click here for more details.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or View phone number on click.appcast.io.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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