Administrative Coordinator

Professional Staff - Fiscal Affairs

The Administrative Coordinator will provide administrative support for the Department of Pediatrics Primary Care and Clinical Informatics sections. The Primary Care sections are: General Pediatrics, Community Pediatrics, and Adolescent Medicine. The position will report to the Primary Care Office Manager and provide assistance in planning, event coordination, purchasing, scheduling, and more.

Qualifications:

• Bachelor's degree plus two (2) years of experience in general administrative office support, or
• Associate's degree plus four (4) years of experience in general administrative office support, or
• High School Diploma/GED plus six (6) years of experience in general administrative office support required.

Knowledge, Skills & Abilities:

• Highly organized, detail-oriented, and efficient.
• Excellent interpersonal and communication skills, both oral and written.
• Strong problem solver who thrives in a fast-paced environment, demonstrating the flexibility and adaptability needed to work calmly under deadline pressure and pivot as priorities shift.
• Must work effectively both independently and interdependently within a team, while consistently handling sensitive company, financial, and personnel records with strict confidentiality and integrity.
• Strong working knowledge of Microsoft Officespecifically Word, Excel, PowerPoint, Outlook, and calendar managementis required, while proficiency with software applications such as QGenda, Workday, and Zoom is highly desirable.

Responsibilities:

• Coordinates office activities with the Office Manager and other professional staff across various units
• Submits clinic modifications to ACH to update physician schedules and maintain tracking spreadsheets
• Gathers credentialing information for the Primary Care and Clinical Informatics faculty
• Assists with updating the Primary Care and Clinical Informatics profiles on the UAMS website
• Assists with travel preparation, expense reimbursements, and general purchasing for assigned sections
• Assists with updating and tracking IT inventory in the Primary Care and Clinical Informatics sections
• Handles daily office operations, including mail, faxes, filing, copier readings, eFund reports, IT/maintenance tickets, optimizing physical/digital workspaces, maintains kitchen supplies and cleanliness
• Requests privileges for department security access for software and shared drives/folders for faculty
• Escorts candidates/students across campus
• Sets up conference rooms and coordinates meetings.
• Performs other duties as assigned.

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact View email address on click.appcast.io for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Benefits Eligible:

Yes