Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

What this job involves

As a Facilities Coordinator at JLL, you'll be an essential part of our Workplace Experience team, ensuring our clients' environments run seamlessly every day. In this hands-on role, you'll oversee workplace operations and coordinate maintenance activities, manage vendor relationships, and deliver the kind of proactive service that keeps workplaces thriving. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and you'll play a key part in that mission by maintaining exceptional service standards, responding swiftly to workplace needs, and building strong relationships with clients and colleagues alike. We believe the most effective teams are built when everyone is empowered to thrive, and this role offers you the opportunity to make a real impact while growing your facilities management expertise in a collaborative, supportive environment. What your day-to-day will look like:

• Conduct daily walkthroughs to ensure facilities are clean, organized, and operating smoothly, identifying opportunities for continuous improvement
• Respond promptly to work orders while maintaining KPI compliance and delivering excellent customer service at every touchpoint
• Schedule and manage repairs, maintenance requests, and minor works projects, tracking each task through to completion with minimal disruption
• Coordinate with vendors, facilities staff, and service providers to ensure excellent execution of work and seamless operations
• Support furniture moves, cube reconfigurations, and general space adjustments as workplace needs evolve
• Provide coordination and logistical support for events, meetings, and conference facilities to create exceptional workplace experiences
• Maintain accurate records and documentation for your site, including web pages, emergency response plans, and building access systems
• Assist with reception and guest support, mail services, office supplies management, and landlord relations as needed
• Uphold environmental health and safety standards, including evacuation procedures and after-hours emergency response protocols

Required qualifications:

• Prior experience in facilities management, property management, hospitality, or related fields
• Ability to lift up to 50 lbs and move furniture as needed for daily operations
• Proficiency with information technology tools and workplace management platforms
• Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams
• Ability to manage multiple email accounts, calendars, and competing priorities in a fast-paced environment
• Experience using multiple communication and collaboration platforms, including Microsoft Teams and Slack
• Excellent communication and organizational skills with strong problem-solving abilities
• Ability to work independently with minimal supervision while effectively managing stressful situations
• Self-motivated, confident, energetic, and adaptable to changing workplace needs

Preferred qualifications:

• Knowledge of local occupational health and safety requirements and regulations
• Experience with vendor management for specialized facilities services
• Understanding of critical facilities systems including HVAC, chiller systems, fire protection, and mechanical/electrical infrastructure
• Familiarity with workplace experience best practices and service excellence standards

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

59,400.00 – 73,480.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Redwood City, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.