Administrative Assistant

Job Description Job Description We are looking for an Administrative Assistant to provide hands-on coordination and administrative support for a planned office relocation in Berkeley, California. This Contract position is ideal for someone who thrives in fast-moving environments and can keep logistics, communication, and documentation organized across multiple workstreams. The role will partner with leadership, vendors, and internal teams to help the move progress smoothly and ensure the new workspace is ready for day-to-day operations. Responsibilities: • Coordinate administrative activities tied to the office relocation, ensuring plans, schedules, and follow-up items remain organized and up to date. • Monitor key milestones and outstanding tasks so that move-related deliverables are completed within expected timeframes. • Support workspace readiness by assisting with furniture arrangements, cubicle planning, and other site logistics connected to the new office setup. • Maintain project records, meeting notes, status reports, and other documentation needed to keep stakeholders informed. • Schedule meetings, prepare materials, and communicate progress updates to leadership and cross-functional partners involved in the relocation. • Work with external vendors and internal contacts to help manage purchasing steps, service coordination, and relocation-related requests. • Provide general administrative support, including data entry, phone coverage, and front-office assistance as needed during the transition period. • Contribute to operational planning efforts that support a smooth move into the new office environment and continued business continuity.• Prior experience in an administrative support, coordination, or project support role within a detail-focused office environment. • Demonstrated ability to manage project timelines, track action items, and follow through on multiple priorities at once. • Background supporting office relocations, facilities projects, or other large-scale operational initiatives is strongly preferred. • Familiarity with vendor communication, purchasing support, or procurement-related coordination is an advantage. • Strong organizational skills with close attention to detail and accuracy in documentation. • Clear written and verbal communication skills, with the ability to interact effectively with leadership and team members. • Proficiency with Microsoft Office applications and confidence handling routine administrative tasks such as data entry and call support. • Ability to work effectively in a fast-paced setting while remaining proactive, dependable, and solution-oriented.