Payroll Administrator

Job Description The Company Established in 1918, Guardian Service Industries is a family‑owned Janitorial, Security, Engineering & Operations staffing corporation. We have over 1,000 clients and maintain over 110 million square feet throughout the Northeast, which include commercial buildings, government buildings, residential communities, schools, transportation hubs, retail outlets, and much more. Guardian Service Industries, Your Facility Solution Provider. Role We are looking for a skilled Payroll Administrator to ensure our company's payroll process is accurate and timely. The candidate will be responsible for assisting with all aspects of payroll, including ensuring compliance with all relevant laws and regulations, maintaining payroll records, and processing paychecks. The ideal candidate should have excellent analytical skills, an eye for detail, strong communication skills, and a thorough knowledge of payroll processes. Supervisory Responsibilities None. Responsibilities Overseeing payroll procedures and preparing reports and analyses for management Reviewing payroll data and documents for inefficiencies and errors, checking whether all amounts are accurate based on hours worked, and ensuring payments are made on time. Review timesheets and attendance records and correct inaccuracies Prepare and submit all necessary paperwork for tax deductions, benefits, and garnishments Analyze compensation‑related data including wages and bonuses Oversee payroll transactions (e.g. via e‑banking) Conduct regular audits on payroll procedures and records Process benefit costs, like insurance fees and sick leaves Design, document, and implement procedures to streamline payroll processes Manage payment calendars for the fiscal year Report to management on payroll issues and changes Answer employees’ questions about salaries and tax Stay current with all payroll‑related laws and regulations and make recommendations for changes to policies and procedures as necessary Interpret and apply Union contract rules Research any payroll‑related issues using Paylocity, Union contracts, contacting supervisors Verify if the check has been cashed Verify with the HR department employee's address is correct Issues, or reissues, physical or replacement checks, or direct deposits due to payroll errors or final discharge. Performs other duties as assigned. Requirements Proven experience as a Payroll Administrator, Payroll Coordinator, or similar role Excellent Communication and interpersonal skills Spanish proficiency is strongly preferred Knowledge of various payroll laws, regulations, and compliance requirements Hands‑on experience with payroll software (preferably Paylocity) Strong technical skills, including proficiency in Microsoft Excel and other Excel‑related tools Excellent analytical skills The ability to work under tight deadlines Strong time management skills and the ability to work independently and within a team environment Bachelor's degree in accounting, finance, or related field This job requires careful attention to detail, excellent communication skills, and strong analytical skills. The successful candidate will be able to manage multiple tasks simultaneously and work under pressure. They will also have a strong sense of ownership and pride in their work and demonstrate excellent customer service skills. Compensation $60,000-70,000 annually The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice. Guardian Service Industries is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity, pregnancy, citizenship, status as a protected veteran, or status as a qualified individual with a disability, or any other characteristic protected by applicable law. Guardian Service Industries is committed to integrity, excellence, and diversity among its employees. #J-18808-Ljbffr 6AM City, LLC