Legal Assistant

This employee’s primary duties are to prepare legal and administrative correspondence and documents, maintain legal files, manage the calendar of the assigned attorney(s) and communicate with clients, opposing counsel, courts, agencies and the general public. May also assume responsibility for special projects from attorney(s). DUTIES Opening and closing cases (includes obtaining signed contracts and authorizations from the client, gathering initial case details, requesting final invoices, circulating closing documents )Prepare and send legal and administrative correspondence (including communications with clients )Format, put in final form and proofread all work product from attorney sent via dictation, hard copy and/or emai lMake travel arrangements for attorney as neede dReceive and manage incoming phone calls, voicemails and email sReceive and manage incoming mail and service documents and handle or route appropriatel yOrder and save investigation reports and/or medical records for case sTranscribe all dictation in a timely manne rMaintain attorney’s calendar (Outlook/Compulaw) for all SOL’s, reminders, tentative rulings, appointments, depositions and verifying coverage. Coordinate with master calendar cler kCreate, maintain, and organize hard and electronic file sSave all incoming documents, deposition transcripts, reports, etc. to the appropriate folder/file and route accordingl yPrepare and file all Complaints at appropriate court, serve on all defendants and file PO SUpon receipt, save then forward discovery onto attorney, assigned paralegal, and client sSchedule CourtCall, Zoom or in person appearances for case sCoordinate and confirm deposition dates, arrange CSR, and if needed videographer, interprete rContact Courts as needed to obtain motion hearing dates, verify local rules, and/or special requirement sType, gather supporting documents, organize, and execute filing of all motions and oppositions as instructed by attorney (including tables of contents and tables of authorities, exhibits )Draft, prepare and file all pleadings (hard copy or electronically) at the proper court in a timely manne rTrial preparation including preparation of trial binders, exhibits, blow-ups, scheduling experts, MIL’s, CACI jury instructions, etc QUALIFICATION redMust have 3-5+ years of litigation experience, plaintiff experience with personal injury and medical malpractice is a p lusStrong familiarity with Code of Civil Procedure rules and requireme ntsMust have knowledge of court filing requirements, including experience with e-filing in state and federal co urtStrong software skills, knowledge (MS Office Suite) and calendar ingExceptional communication and attention to det ailStrong project and task management ski llsMust be highly detail-oriented and able to manage multiple high-volume priorities in a fast-paced environm entAbility to work with diverse personalities within various levels of the organizat ionMust exhibit well-developed interpersonal and client relation ski lls Hybrid position: 2 days in the office; 3 days #J-18808-Ljbffr