Office Manager / Bookkeeper / Controller

Job Description

Job Description

Office Manager / Bookkeeper / Controller

MidSize Subaru Dealership | 150–200 new & used units/month and GROWING

From the General Manager:

If you’re the kind of accounting pro who likes a busy store, clean schedules, and the satisfaction of a month that ties on the first pass—let’s talk. We’re a midsize Subaru dealership selling 150–200 vehicles a month, and I’m hiring an  Office Manager / Bookkeeper / Controller to be the steady hand in our business office as we continue to grow.

Why this role matters

At our volume, every day brings dozens of deals, repair orders, parts tickets, floor-plan moves, and vendor invoices. I need a detail obsessed partner who can keep the back office humming—protecting cash, reconciling accounts, and giving the management team timely, accurate numbers to run the business.

What you’ll do

• Deal posting & schedule control: Post retail and wholesale deals, maintain accounting schedules, clear aged items daily, and keep the books audit ready.
• AP/AR & cash management: Process payables, match POs, manage statements and credits, post receivables, prepare daily cash/credit card deposits, and reconcile to bank.
• Floor plan & bank reconciliations: Record curtailments/payoffs, interest, incentives, and complete monthly reconciliations on time.
• Fixed ops accounting: Post parts, service, warranty, sublet, and internal tickets; verify cost of sales; and close RO batches accurately.
• Month end close support: Prepare journal entries, balance schedules, roll the GL, and deliver management reports with variance notes.
• Titles & compliance backup: Coordinate with title/DMV and F&I for accurate funding packets and compliance documentation.
• Process improvement & controls: Standardize workflows, strengthen internal controls, and help train cross-functional teammates on how the numbers flow.

What you bring

• Automotive accounting experience in a dealership business office ( preferred ).
• CDK Drive (DMS) experience preferred —or the ability to learn quickly if you’re coming from another DMS.
• Bachelor’s degree in Accounting, Finance, or related field  preferred (or equivalent, proven, job experience).
• Mastery of Excel and comfort with reconciliations, journal entries, and schedule hygiene.
• Professional discretion, urgency, accuracy, and a service-oriented mindset with internal customers (sales, service, parts, and F&I).

What you’ll love here

• A modern, fast-paced Subaru store with leadership support, clear processes, and realistic close timelines.
• Growth path: For the right person, this role can develop into higher-level accounting leadership over time (think controller track).
• Competitive compensation, benefits, paid time off, and training support.

Schedule & setting

• Full-time, onsite role in our dealership office. Typical Monday–Friday hours with flexibility around month-end close.