Equipment Leasing Administrator / Loan Processor

Job Description

Job Description

Lease Administrator

Location: St. Louis, MO
Company: Datamax, Inc.
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (additional hours as needed)

Who We Are

Datamax is a leading provider of office technology, managed IT services, and business solutions throughout Arkansas and Texas. Our St. Louis-based Branch Support team serves as the operational backbone of the company, providing in-house equipment financing, accounting, human resources, and procurement support.

What Sets Datamax Leasing Apart

At Datamax Leasing, our mission is to Create Raving Fans by delivering timely decisions to our sales teams and a seamless financing experience for our customers. Because we internally underwrite nearly all equipment leases, we offer flexible financing solutions while simplifying the leasing process for both customers and employees.

Position Summary

Datamax is seeking a detail-oriented and analytical Lease Administrator to join our Leasing team in St. Louis. This position is responsible for processing lease originations, administering lease agreements throughout their lifecycle, and ensuring the accuracy of contract setup, billing, documentation, and compliance.

The ideal candidate is highly organized, customer-focused, and capable of managing multiple priorities in a fast-paced environment while maintaining exceptional attention to detail.

Key Responsibilities

• Develop and maintain effective working relationships with Leasing team members, internal departments, and external customers.
• Process lease origination orders accurately and efficiently, including review of legal entities, credit information, financial calculations, and signature authority.
• Review lease agreements and supporting documentation to ensure completeness, accuracy, and compliance with company policies and procedures.
• Process and evaluate credit applications requiring additional verification.
• Calculate lease upgrades, buyouts, refinances, and early termination amounts.
• Prepare addenda to standard lease agreements for equipment changes, service modifications, and updates to terms and conditions.
• Establish and maintain equipment finance records, including entering new contracts, updating existing agreements, and closing completed contracts.
• Maintain consistency and accuracy between Leasepath and E-Automate ERP systems.
• Identify opportunities to improve leasing processes, documentation accuracy, and operational efficiency.
• Support invoice processing, reporting, customer correspondence, and mailings.

QualificationsEducation & Experience

• High school diploma or equivalent required.
• Associate's degree or bachelor's degree preferred.
• One (1) or more years of experience in leasing administration, loan processing, finance operations, credit administration, mortgage processing, collections, or related administrative functions preferred.

Knowledge & Skills

• Exceptional attention to detail and accuracy.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent interpersonal and communication skills.
• Customer-service oriented with a collaborative team mindset.
• Proficiency in Microsoft Office applications, particularly Excel.

Benefits

Datamax offers a comprehensive benefits package, including:

• Paid Time Off (PTO)
• Medical, Dental, and Vision Insurance
• 401(k) with Profit Sharing
• Company-Paid Life Insurance
• Company-Paid Long-Term Disability Insurance
• Professional Growth and Development Opportunities
• Collaborative and Supportive Team Environment

Why Join Datamax?

At Datamax, you'll have the opportunity to make a meaningful impact within a growing organization while working alongside talented professionals who are committed to delivering exceptional service to our customers. We value teamwork, innovation, and continuous improvement, and we invest in the success of our employees.

Equal Opportunity Employer

Datamax, Inc. is an Equal Opportunity Employer. We are committed to creating and maintaining a diverse and inclusive workplace where all employees and applicants are treated with professionalism, dignity, and respect. Datamax does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other protected characteristic in accordance with applicable federal, state, and local laws.

Standard business hours are 8 am – 5 pm Monday through Friday, with additional hours as needed to support business operations and period-end activities.