Equipment Leasing Administrator / Loan Processor

Datamax Leasing

Datamax is a leading provider of office technology, managed IT services and business solutions in Arkansas and Texas. Our St. Louis-based Branch Support team provides in-house equipment financing, as well as accounting, HR, and procurement functions for the company.

Our mission is to Create Raving Fans by providing timely decisions to our sales teams and a smoother financing experience for our customers. Because we internally underwrite nearly all equipment leases, we are able to simplify the leasing process while offering flexibility in lease structures and billing solutions.

Position Summary

The Lease Administrator is responsible for reviewing and processing lease originations, administering lease agreements throughout their lifecycle, and ensuring accurate contract setup, documentation, billing, and compliance. The ideal candidate is highly detail-oriented, analytical, organized, team-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Develop and maintain effective working relationships within the Leasing team and with both internal and external customers
• Process lease origination orders accurately and efficiently, including review of legal entities, credit information, financial calculations, and signature authority
• Review lease agreements and supporting documentation to ensure completeness, accuracy, and compliance with company policies and procedures
• Process and evaluate credit applications requiring additional verification
• Calculate lease upgrade, buyout, refinance and early termination amounts
• Create addenda to standard agreements to cover changes to equipment, service, and modification of terms and conditions
• Establish and maintain equipment finance records within company systems, including entering new contracts, updating existing contracts, and closing or deleting completed contracts
• Maintain consistency and accuracy across Leasepath (equipment finance system) and E-Automate ERP system
• Identify opportunities to improve leasing processes, documentation accuracy, and operational efficiency
• Support invoice processing, reporting, and customer mailings

Qualifications

Education & Experience

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 1+ years of experience in leasing, loan processing, finance operations, credit administration, mortgage processing, collections, or related administrative functions preferred

Knowledge & Skills

• High attention to detail and accuracy
• Strong analytical, organizational, and problem-solving skills
• Ability to prioritize tasks and manage multiple deadlines
• Strong interpersonal and communication skills
• Customer-service oriented with a collaborative mindset
• Proficiency in Microsoft Office, particularly Excel

Compensation/Benefits

• PTO
• 401(k) and profit-sharing program
• Healthcare, dental and vision benefits
• Company-paid long-term disability and life insurance
• Standard business hours are 8 am – 5 pm Monday through Friday, with additional hours as needed to support business operations and period-end activities.

Datamax, Inc. is an equal opportunity employer. Datamax offers a collaborative team environment, opportunities for professional growth, and the ability to make a meaningful impact within a growing organization.