Administrative Assistant - Executive Support

Administrative Assistant - Executive Support

The Administrative Assistant - Executive Support provides professional, administrative support for the CEO. They prepare reports, correspondence, manuals, spreadsheets, and other communications utilizing a broad range of computer applications. Duties include a wide range of administrative functions to be handled with confidentiality and discretion. Other duties may be assigned as needed.

The Administrative Assistant - Executive Support reports directly to the CEO. They also work collaboratively with credit union staff, board members, vendors, members and visitors of the credit union.

Duties and Responsibilities

Performs administrative duties for the CEO:

• Routes calls to appropriate staff and disseminates information or resolves questions, coordinating any follow-through required.
• Evaluates and processes incoming correspondence, researches and responds to questions and coordinates any follow through.
• Manages the CEO calendar by scheduling appointments, meetings and business trips as needed.
• Conducts research and prepares statistical and financial reports to assist in the development of a variety of plans, documents, or reports.
• Composes and processes written correspondence as directed.
• Performs various administrative office tasks including maintaining records and ordering supplies.

Performs administrative tasks for credit union Board members, Board Officers and Board committee members:

• Schedules appointments, meetings, business trips, etc.
• Prepares and distributes agendas, meeting minutes and committee reports.
• Disseminates informational mailings and articles to the board of directors, management, and others as needed.
• Supports the Marketing department in maintaining a database for member mailings and coordinates distribution of documents.
• Maintains the calendar of events and schedules for the Board.

Education and Experience Requirements

High school diploma or equivalent AND two years of administrative assistant experience. Current MEFCU employees meeting performance standards may also be considered in lieu of experience. All employees must be bondable by MEFCU's insurance policy. Continued employment is subject to maintaining favorable bondable status per insurance standards.

Knowledge, Skills, and Abilities

Employees in this position are expected to possess and demonstrate the following knowledge, skills, and abilities throughout their employment:

Knowledge of: Microsoft Office Suite, office administration techniques, clerical procedures and recordkeeping systems.

Skill in: verbal and written communication; organization, attention to detail.

Ability to: manage time efficiently; meet deadlines; function in a fast-paced environment; perform multiple tasks simultaneously with a high degree of accuracy; maintain confidentiality.

Physical and Environmental Criteria

This physical effort required to perform this position is best described as: Sedentary/Light- Exerting up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. The majority of this position involves computer work, which requires fine dexterity in the continuous movement of the wrist and fingers.

Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch.

Environmental conditions that may exist in the performance of the essential functions of this job include: NONE.