21GRAMS -Project Manager

Project Manager

Real Chemistry is looking for a Project Manager to join our growing team!

21GRAMS, part of Real Chemistry, takes an innovative approach to advertising, and focusing on making healthcare more human. Not just in our work, but in the way we conduct business, approach client relationships, and treat each other. It's a place where people subscribe to the adage, "Be good to each other, but hard on the work." A place where people are not just in it for the paycheck, but to make a dent in the universe. Sound like you?

This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago, Carmel, Lambertville, or San Francisco—or remotely within the US, depending on team and business needs.

The Project Manager independently manages the day-to-day delivery of multichannel projects, ensuring work is delivered on time, on budget, and in alignment with brand objectives and agency standards.

What you'll do:

• Own the lifecycle of assigned projects from kickoff through launch and closeout.
• Develop and manage scopes, timelines, staffing plans, and detailed workback schedules.
• Coordinate cross-functional teams and vendors, ensuring clear handoffs and quality control.
• Drive MLR and PRC routing, calendars, and submission packages with meticulous documentation.
• Track progress, surface risks with proposed solutions, and manage change control.
• Lead internal status meetings and ensure adherence to agency processes and SOPs.
• Maintain file structures, naming conventions, and QA checklists across deliverables.
• Portfolio Management: Oversight of approximately 2 million dollars in project revenue. No involvement in new business. Project-focused delivery.
• Resource Management: Support resourcing data and requests. Escalate gaps. Own Gantt updates for projects you manage.
• Client and Vendor Relationship Management: Participate in client calls. Lead vendor communications at the project level.
• Training, Growth, Reporting: Enhance time management and foundational PM knowledge. Partner with Senior PM to maintain brand onboarding documents.
• Admin Operations: Own Workfront routing, timeline development, and timesheet compliance. Maintain file structures and job code setup in collaboration with Account and Finance.
• Execution: Enforce process and timelines. Build brand and disease knowledge. Begin strategic thinking at the project level to anticipate needs.
• Finance: Create medium to high scale estimates. Pull project health reports. Flag scope risks and escalate. Mentor Coordinators on finances.
• Culture, Comms and Collaboration: Escalate when creative redirection occurs. Share information and context with the team.

This position is a perfect fit for you if:

• Our company values – Best Together, Impact-Obsessed, Excellence Expected, Evolve Always and Accountability with an "I" – really speak to you.
• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We're always evolving.
• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data.
• You are highly organized self-starter, able to work independently and under tight deadlines.

What you should have:

• Bachelor's degree preferred.
• Proficiency in Workfront, Microsoft 365, and Teams. Veeva Vault familiarity is a plus.
• Working knowledge of healthcare MLR and PRC processes.
• Strong planning, communication, and problem-solving skills.
• 3 or more years of project management or operations experience in an agency setting.
• Proven ability to manage multiple projects simultaneously in healthcare marketing.

Pay Range: $70,000 - $85,000 This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.