Payroll/Prevailing Wage Specialist

Job Description

Job Description

We are looking for a Payroll/Prevailing Wage Specialist to join a construction-focused team in Winter Park, Florida in a contract capacity with the potential to become permanent. This position supports compliant payroll operations for public works and other regulated projects by managing certified payroll reporting, validating wage requirements, and helping ensure accurate pay practices for union and non-union employees. The ideal candidate brings hands-on experience with prevailing wage regulations, strong attention to detail, and the ability to keep pace with recurring deadlines across multiple jurisdictions.

Responsibilities:
• Manage the preparation and timely submission of weekly certified payroll reports for projects governed by federal, state, and local wage regulations across multiple states.
• Examine payroll documentation in detail, including compliance statements, hours worked, deductions, and fringe benefit records, to confirm completeness and regulatory accuracy.
• Validate employee pay against applicable wage determinations, trade classifications, fringe allocations, and location-based rate schedules.
• Review payroll calculations to ensure gross pay, deductions, and net wages align with project requirements and internal records.
• Investigate and resolve payroll exceptions such as missing submissions, payment discrepancies, and requests for verification from agencies or project stakeholders.
• Maintain accurate reporting through electronic certified payroll platforms such as LCPtracker, AASHTOWare, SkillSmart, DocExpress, eMars, Elations, and other jurisdiction-specific systems.
• Confirm that required report elements, including project details, dates, classifications, and authorizations, are properly completed before submission.
• Provide day-to-day support on payroll compliance matters to internal teams and assist with related administrative tasks as needed.• At least 2 years of experience in payroll, payroll administration, or a related administrative role, with direct exposure to certified payroll and prevailing wage compliance.
• Working knowledge of the Davis-Bacon Act, state prevailing wage laws, and reporting requirements tied to government-funded construction projects.
• Ability to interpret wage determinations, project specifications, labor classifications, and compliance documentation accurately.
• Experience using electronic certified payroll systems and strong proficiency with Microsoft Office applications, including Excel, Word, Access, and PowerPoint.
• Strong communication skills with the ability to work effectively with managers, employees, subcontractors, and regulatory agencies.
• Excellent organizational skills and close attention to detail in a fast-moving environment with strict weekly deadlines.
• High school diploma or equivalent required.
• Valid driver’s license with a clean driving record required.