Executive Assistant

Electrical Works

Overview

We are looking for an Executive Assistant to support the Vice President as a trusted right hand in a fast-paced commercial construction environment.This role requires strong judgment, attention to detail, and the ability to manage multiple responsibilities at once while staying ahead of what needs to happen next.

Key Responsibilities

Scheduling meetings, appointments, and internal/external events while minimizing conflicts and keeping priorities organized
Coordinating all aspects of travel including flights, accommodations, transportation, and detailed itineraries for the Vice President, employees, and field crews
Handling incoming and outgoing communication including emails, phone calls, letters, and memos
Preparing agendas, taking notes or minutes as needed, distributing action items, and following up on decisions
Coordinating logistics, travel, and materials for industry events and trade shows, including setup and preparation
Tracking inventory of marketing materials and requesting replenishment based on the trade show and event schedule
Managing contractor licensing renewals, continuing education tracking, filing documents, office supplies, and general administrative support
Supporting bookkeeping, accounts receivable, and managing personal and business invoices and billings
Maintaining discretion when handling sensitive and confidential information
Available by phone and email for time-sensitive requests or emergencies outside standard hours as needed, and willing to support other administrative functions when required

What We Are Looking For

Strong verbal and written communication to effectively interact with internal teams, leadership, and external contacts
Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines consistently
Must have a high level of discretion and accuracy in all work
Multi-entity experience
Comfortable adjusting to changing priorities and last-minute requests
Proficiency in Google Docs and Sheets
Comfortable working in a Mac-based (Apple) environment
Experience with Monday.com is a plus
Basic understanding of electrical or construction environments is a plus
Experience supporting executive-level leadership is preferred
Experience with Sales and Marketing is preferred

Schedule

Monday through Friday; Full-time
Flexibility required for travel, events, and time-sensitive coordination needs

Compensation & Benefits

Competitive salary based on experience
Health, dental, vision, and life insurance
401(k) with company match
Paid time off and holidays
Profit-sharing opportunities
Referral incentives
Company events

Apply

Vacancy posted 4 days ago

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