Project Coordinator

Job Description

Job Description

Project Coordinator / Field Office Manager

Location: Irvine, California
Type: Full-Time, On-Site

About Align Builders
Align Builders is on a mission to redefine the construction experience. We are seeking a Project Coordinator / Field Office Manager who embodies integrity, communicates clearly, displays a strong work ethic, and takes pride in fostering meaningful relationships. This is an exciting opportunity to be on-site at an active project location, working directly alongside Project Managers and field teams to support the seamless execution of our projects.

• Meticulous and detail-oriented, with a strong sense of ownership and pride in your work

• Team player with a reputation for reliability, initiative, and follow-through

• Thrives in a fast-paced field environment and embraces collaboration

• Humble, hungry, and sharp — willing to learn and eager to grow

• Takes responsibility, maintains composure under pressure, and approaches challenges with optimism

• Holds themselves accountable and does the right thing even when no one is watching

• Communicates clearly, listens actively, and responds thoughtfully

• Organized and disciplined in managing time, priorities, and multiple tasks

• Adaptable, resourceful, and proactive in finding solutions

• Professional and approachable presence when interacting with clients, subcontractors, and field staff

Project Coordination

• Support Project Managers with project documentation, schedules, and communication between field and office teams.

• Set up and maintain project administration systems within Procore (project management software) and Sage Intacct (accounting).

• Create and maintain subcontractor agreements, change orders, insurance documentation, and other critical project records.

• Track and process subcontractor and vendor payments in coordination with the main office and Financial Controller.

• Assist with owner and subcontractor billing cycles; monitor accounts receivable and follow up on outstanding items.

• Review and validate project expenses, timecards, and cost tracking.

• Support the project team in ensuring all compliance documentation (insurance, bonds, licenses, lien releases, etc.) is received and maintained.

Field Office Management

• Oversee daily operations of the on-site project trailer, ensuring a professional and organized environment.

• Serve as the primary administrative point of contact for field operations, deliveries, visitors, and communications.

• Coordinate site meetings, including scheduling, setup, and preparation of materials or meeting minutes.

• Manage office supplies, equipment, and vendor services for the project site.

• Support jobsite compliance and safety documentation.

• Assist with project startup and closeout documentation to ensure all administrative requirements are met.

Compliance & Recordkeeping

• Maintain accurate project records and logs in compliance with internal and external standards.

• Support certified payroll and labor compliance documentation (LCPTracker) as required for public projects.

• Assist in internal audits, ensuring all documentation is complete and compliant with company and project requirements.

• Bachelor’s degree preferred but not required.

• 2+ years of experience in commercial construction , preferably in an on-site administrative or coordination capacity.

• Experience using Procore, Sage Intacct, Bluebeam, Microsoft Office Suite , and LCPTracker (a plus).

• Excellent organizational, communication, and multitasking skills.

• Ability to work independently and effectively in a fast-paced field environment.

• Professional demeanor and interpersonal skills to engage with clients, team members, and subcontractors.

• Salary: $65,000 to $85,000 annually (based on experience)

• Benefits: 401(k), Medical, Dental, Vision, HSA, Life Insurance, Long-Term Disability, PTO, Mentorship Opportunities

• Location: On-site, Orange County, CA

We exist to improve the construction project environment by inspiring people to build together.
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