Financial Administrator

Job Description

Job Description

Overview

The Financial Administrator manages Gospelink’s day-to-day financial administration, including payroll, contribution processing, banking transactions, bookkeeping, reconciliations, and financial reporting support. Working closely with the CFO, this role helps ensure funds are accurately recorded, processed, and reported in a timely manner while maintaining strong financial controls.

About Gospelink

Gospelink is a global Christian missions organization working in more than 20 countries to see the gospel proclaimed and the church planted among the nations. We come alongside national believers and leaders, training and equipping them to lead, teach, and multiply disciples in their own context. Our home office team provides the operational, financial, and strategic support that sustains this work on the field.

Role Summary

The Financial Operations Specialist owns the day-to-day movement and recording of funds — from incoming contributions to outgoing disbursements — ensuring accuracy, timeliness, and compliance across all banking and accounting touchpoints.

Core Responsibilities

1. Payroll Processing —  Prepares and initiates payroll processing and disbursement in accounting software and through third-party processor platform.
2. Contribution Data Entry —  Accurately records incoming donor/partner contributions into the system of record (CRM/accounting platform), ensuring proper fund/account coding and timely gift acknowledgment triggers.
3. Electronic Banking Receipts and Disbursements —  Initiates debit and credit ACH transactions (donations; reimbursements, vendor/partner payments) and international wires, following approval workflows and internal controls.
4. Accounting —  Supports core bookkeeping functions: journal entries, account coding, reconciliations, and month-end close support in coordination with the CFO.
5. Deputized Fundraising Internal Reporting —  Tracks, then prepares and distributes periodic reports accounting for individual fund-raising employees' personal support and recurring residuals.
6. Monthly Financial Reporting Support —  Assists the CFO and COO in preparing monthly financial reports — pulling data, formatting reports, and helping ensure accuracy and timeliness of leadership-facing financials.

Qualifications

• 2+ years of experience in accounting, bookkeeping, or financial operations preferred; candidates with strong attention to detail and a willingness to learn will be trained
• Bachelor's degree in Accounting, Finance, or related field preferred but not required
• Working knowledge of accounting software and standard accounting processes (journal entries, reconciliations, month-end close)
• Experience with ACH processing, wire transfers, and bank reconciliations a plus
• High attention to detail and strong understanding of internal financial controls
• Ability to handle confidential financial and donor information with discretion
• Alignment with Gospelink's mission and statement of faith / doctrinal statement

Measurables

• Payroll processed accurately and on schedule each pay period
• Contributions entered within five business days of receipt
• ACH and wire transactions processed with zero errors
• Bank reconciliations completed by 15th each month
• Deputized fundraising reports distributed by last day of month following each period
• Monthly report package delivered to CFO/COO by 20th of month following, accurate on first pass

Compensation & Benefits

• Salary: $43,000 – $51,000 annually, commensurate with experience
• Benefits: Retirement match and a flexible PTO policy