Payroll Specialist

Overview Spero Solutions — Irving, Texas, United States (On-site) On-site (M–F) • Full-time • Competitive Salary + Performance-Based Bonuses + Comprehensive Benefits Join Spero Solutions: A Leader in Technical Professional Services for the Federal (DOD | DOE | DOJ | VA) and Government (Water | Wastewater) Sectors Spero Solutions is a proud consulting firm delivering innovative professional IT and engineering solutions and staff augmentation in support of federal agency missions. We are committed to driving productivity, efficiency, and measurable success for our clients through excellence and innovation. Our experienced team specializes in connecting highly skilled technical professionals with meaningful opportunities where they can thrive and make an impact. At Spero Solutions, collaboration, integrity, and service excellence are at the core of everything we do. To support our ambitious growth plans, we are seeking a highly motivated and detail-oriented Payroll Specialist to join our team. About the Role In this role, you will play a crucial part in ensuring the smooth and efficient functioning of our business operations. Working closely with our Director of Operations, you will optimize processes, manage projects, and implement strategic initiatives that directly support Spero’s growing federal and commercial professional services practices. This is a high-impact opportunity to own end-to-end payroll, accounts receivable, and accounts payable workflows for a fast-paced, mission-focused organization, while gaining broad exposure to finance, operations, and compliance. You will serve as a trusted partner across the business — ensuring employees and consultants are paid accurately and on time, vendors are managed effectively, and operational data is translated into actionable insights for leadership. You will also be empowered to identify inefficiencies, propose improvements, and help shape the systems and processes that scale Spero’s growth. At Spero, we believe in meritocracy. Performance is rewarded, and high-performing operations professionals have meaningful opportunities for growth and advancement within the company. If you are detail-oriented, analytical, and energized by building and improving the financial and operational backbone of a growing organization, this is your platform to grow with Spero. Key Responsibilities Payroll Management: Oversee the end-to-end payroll process, ensuring accurate, timely, and compliant payments to employees and consultants. Manage payroll cycles, deductions, tax withholdings, and reporting in accordance with all federal, state, and local regulations. Accounts Receivable: Manage the accounts receivable process, including client invoicing, collections follow-up, cash application, and aging analysis. Partner with delivery and sales leadership to resolve billing discrepancies and ensure timely payment from clients. Accounts Payable: Own the accounts payable process, including vendor invoice intake, approvals, payment scheduling, and reconciliation. Ensure obligations are paid accurately and on time while preserving healthy cash flow. Compliance & Documentation: Ensure compliance with all relevant payroll, tax, and financial regulations. Maintain organized, audit-ready documentation of processes, policies, and transactions to support internal reviews and external audits. Process Optimization: Identify inefficiencies in existing payroll, AR, AP, and operations workflows. Propose and implement improvements that enhance productivity, reduce operational cost, and strengthen financial controls. Continuous Improvement: Stay current on industry best practices, payroll regulations, and finance and operations trends. Proactively suggest tools, technologies, and process enhancements that improve operational efficiency and effectiveness. Data Analysis & Reporting: Analyze payroll, AR, AP, and operational data to generate reports and dashboards that surface insights for leadership. Translate data into recommendations that support decision-making and forecasting. Vendor Management: Maintain strong relationships with key vendors, negotiate contracts and terms, and ensure that goods and services delivered meet quality standards and budget expectations. Cross-Functional Collaboration: Partner with the Director of Operations, Recruiting, Sales, and Delivery teams to ensure a seamless flow of information across hiring, onboarding, payroll, and client billing — supporting a smooth experience for employees, consultants, and clients alike. Qualifications Education: Bachelor’s degree in Business Administration, Accounting, Finance, or a related field is preferred. Equivalent professional experience will be considered. Experience: 3+ years of relevant experience in payroll, business operations, accounting, finance, or a related role is preferred. Experience in professional services, staffing, or a multi-state payroll environment is a strong plus. Analytical Skills: Strong analytical and problem-solving skills, with the ability to interpret financial and operational data and translate it into clear, actionable insights. Communication Skills: Excellent communicator with strong interpersonal skills. Able to build trust with employees, consultants, vendors, and leadership across the organization. Tools: Proficiency in Microsoft Office Suite (especially Excel) and project management tools. Experience with payroll, ERP, or accounting platforms (e.g., ADP, Paychex, QuickBooks, NetSuite, or similar) is highly valued. Work Style: Ability to work independently and as part of a team in a fast-paced, deadline-driven environment. Attention to Detail: Detail-oriented with a strong commitment to accuracy, quality, and delivering high-integrity work. Organization: Strong organizational skills and the proven ability to manage multiple priorities, deadlines, and stakeholders simultaneously. Mindset: Self-motivated, dependable, professional, and adaptable — with a builder’s mindset for improving processes and systems as the company scales. Competitive base salary commensurate with experience, with performance-based bonuses tied to operational impact and company performance. Spero offers a comprehensive benefits package including health, dental, and vision insurance, professional development opportunities, and meaningful pathways for growth and advancement within the company. This role is structured to reward operations professionals who consistently deliver accurate, high-quality work, drive process improvement, and grow into expanded finance and operations roles over time. Why Spero Solutions? As a proud organization, Spero Solutions is built on a foundation of diversity, trust, and collaboration. We believe our people are the driving force behind our success, and every team member plays a meaningful role in our continued growth. At Spero, you will find an environment that empowers operations professionals to bring their full potential forward — where your expertise, ideas, and impact truly matter. Spero is in growth mode and is investing in the people and systems that power our delivery engine. The right candidate will have grit, attention to detail, and a continuous-improvement mindset, and will find being part of a team aiming to build something bigger than themselves both motivating and exciting. Pair your operations and payroll expertise with our innovative, mission-focused culture and help build the financial and operational backbone that supports Spero’s next phase of growth. Spero Solutions is an equal opportunity employer. We encourage candidates of all backgrounds and experiences to apply. #J-18808-Ljbffr