Executive Administrative Assistant

SUMMARY OF THE ROLE NextDecade is seeking a highly motivated and strategic Executive Administrative Assistant to provide dedicated support to the Senior Vice President, Operations (LNG) and their team. This critical role requires a proactive, self-driven professional who thrives in a fast-paced, high-pressure environment and can seamlessly manage competing priorities with precision and discretion. The ideal candidate will act as a trusted partner to leadership—demonstrating strong judgment, exceptional communication skills, and the ability to anticipate needs, adapt quickly to change, and drive results. This individual must be a collaborative team player with a leadership mindset, capable of working independently while supporting cross-functional initiatives. KEY RESPONSIBILITIES Executive-Level Support – Provide high-level administrative support to the SVP of Operations and leadership team, including complex calendar management, prioritization of critical meetings, and coordination of domestic and international travel. Strategic Communication Management – Function as a gatekeeper and liaison by managing, screening, and prioritizing communications; ensure timely, professional responses and alignment with executive priorities. Meeting & Operations Coordination – Plan and execute executive meetings, prepare agendas and presentations, capture key discussions, and drive follow-up actions to completion. Document & Deliverable Management – Prepare, review, and refine reports, presentations, and technical documents with a high level of accuracy, professionalism, and attention to detail. Confidential Information Management – Maintain highly sensitive and confidential information with discretion, ensuring secure and organized recordkeeping systems. Travel & Logistics Coordination – Manage complex travel arrangements, including international logistics, visas, accommodations, and detailed itineraries aligned with business objectives. Expense & Budget Tracking – Process expense reports and monitor spending in compliance with company policies using tools such as Concur. Project & Operational Support – Support special projects and operational initiatives, helping drive efficiency and alignment across teams within the LNG operations function. Stakeholder Engagement – Build strong working relationships with internal teams, executives, investors, and external partners; represent the office of the SVP with professionalism and responsiveness. Event & Initiative Support – Assist in coordinating key events, leadership meetings, and operational reviews. MINIMUM REQUIREMENTS Experience 1–3 years of Administrative Assistant experience preferred; experience supporting senior leadership or executives is highly valued. Skills & Competencies Exceptional organizational, prioritization, and time-management skills in a fast-paced environment. Strong verbal and written communication with the ability to interact confidently across all levels. Proven ability to manage high-pressure situations with professionalism and composure. Highly adaptable with a willingness to embrace constant change and shifting priorities. Demonstrated initiative, accountability, and a leadership-oriented mindset. Strong attention to detail and problem-solving capabilities. High level of discretion and integrity when managing confidential matters. Proficiency in Microsoft Office Suite and expense management systems such as Concur. Education Bachelor’s degree or equivalent relevant experience. Key Traits for Success Self-starter with a strong sense of ownership. Team-oriented with a collaborative mindset. Agile and resilient in a dynamic LNG operations environment. Able to think ahead, anticipate needs, and execute quickly. Comfortable operating at a high level of urgency and complexity. PREFERRED REQUIREMENTS In-depth knowledge and experience with SAP. Experience in the oil and gas, petrochemical, or similar process industry. Bilingual in Spanish and English. JOB SITE WORK ENVIRONMENT Must be able to wear all necessary PPE equipment to perform job functions. Operates in a complex construction environment. Exposure to indoor and outdoor weather conditions. Not necessarily protected from weather and temperature changes. Possible exposure to hot, cold, wet, humid, or windy weather conditions. Exposure to moving mechanical parts and electrical circuits. Exposure to constant or intermittent sounds of a pitch level sufficient to cause marked distraction. Routinely uses standard office and field communications equipment such as computers, phones, photocopiers with scanner and fax, and radios. Ability to drive to other Company work locations as required. Ability to move throughout all areas of the facility, including being physically capable of traveling to a designated muster point during emergency situations. Stand and/or sit continuously and perform job functions for a full shift. The incumbent is required to have full mechanical motion and usage of all extremities. Physically able to walk, stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle, and lift items weighing up to 20 lbs. without assistance. Visual acuity corrected to perform job functions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must be able to clearly communicate with others via radio, phone, and verbal methods. May be required to enter confined spaces. May be required to work at elevated heights and access elevated structures without assistance. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. EEO STATEMENT NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. #J-18808-Ljbffr