Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to join a team in Waukesha, Wisconsin on a Contract basis. This onsite opportunity is well suited for someone who thrives in a detail-focused accounting environment and can take ownership of accounts payable activities with minimal direction. The position supports a busy workflow with a strong emphasis on invoice processing, payment coordination, and documentation accuracy.

Responsibilities:
• Manage the complete accounts payable cycle, from reviewing incoming invoices to preparing them for timely payment.
• Assign proper coding to invoices, enter transaction details accurately, and route items through the approval process.
• Prepare and issue checks, including payments that require coordination with third-party joint check arrangements.
• Oversee lien waiver collection and tracking, ensuring required documentation is complete and organized.
• Confirm vendor records and supporting tax forms such as W-9s before setting up or updating payment information.
• Maintain organized accounts payable logs, files, and supporting records for audit readiness and internal reference.
• Contribute to month-end close activities by compiling payment data, assisting with reconciliations, and supporting reporting needs.
• Provide additional accounting support related to tax documentation and account balancing as needed.• At least 3 years of accounting or accounts payable experience, with strong exposure to full-cycle AP functions.
• Ability to work onsite in Waukesha, Wisconsin in a fast-moving, deadline-driven setting.
• Hands-on experience with invoice coding, payment processing, and accounts payable documentation.
• Familiarity with lien waivers, job costing, and construction-related payables is strongly preferred.
• Working knowledge of Spectrum or a similar accounts payable system.
• Basic proficiency in Microsoft Excel, along with comfort using Outlook, Word, and standard file management tools.
• Strong attention to detail and the ability to work independently with limited onboarding or supervision.