Executive Assistant

Executive Assistant

This position is responsible for providing high level support and assistance to the Executive Leadership Team or their delegates as assigned.

Responsibilities include:

• Provide high-level administrative support and assistance to the Executive Team
• Compose confidential correspondence, reports, memoranda, and related documents
• Regularly exercise discretion and independent judgement
• Answer and direct internal and external calls in a professional manner
• Schedule appointments and meetings. Make the necessary arrangements for meetings. Take meeting minutes, as required
• Compile and analyze basic information and prepare statistical data for reporting purposes.
• Prepare presentation materials
• Create charts, graphs, tables, graphics, etc.
• Maintain department supply and equipment inventory
• Perform research for special projects, as assigned

Other duties:

This job description is intended to provide general guidance and not designed to cover or contain a comprehensive list of relevant activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Essential functions:

For patient care needs, this is an on-site role. This position is mainly sedentary in a general office setting. Occasionally lifts supplies up to 20 lbs. Clearly communicates information verbally and electronically and exchange information. Consistent computer and phone, general office equipment use.

Qualifications:

• High School Diploma or equivalent, required.
• Minimum of three (3) years' administrative or secretarial experience required.
• Typing 50 wpm and/or data entry skills required.
• Working knowledge of Microsoft applications (Word, Excel, PowerPoint, Share Point), required.
• Must have strong verbal and written communication skills with excellent customer service orientation
• Highly organized and able to multi-task in a fast-paced environment
• Ability to exercise independent judgment and employ basic reasoning skills.

We are an Equal Opportunity Employer and committed to creating an inclusive workplace and providing equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital or familial status, pregnancy, reproductive health decision making, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.