Bookkeeper (ERP Focus)

Job Summary:
RWT Corp. is comprised of three (3) business units - Welding Works, a custom fabrication shop that also offers support services such as manufacturing engineering, problem-solving, drafting and job documentation; Schaefer Machine Co. manufactures a full line of glue coating machinery, roll coating machines, and lamination equipment for industrial and commercial application; Potdevin Machine manufactures specialized devices such as glue spreaders, label pasters, and rotary press machines.

We are seeking a highly experienced accounting professional with a strong background in ERP systems (preferably ECI/JobBoss) and inventory-driven environments. This role is responsible for maintaining accurate financial records, managing daily transactions, and ensuring alignment between operational activity and financial reporting. The ideal candidate brings deep hands-on experience with inventory, WIP (Work-in-Progress), and ERP system flows (preferably ECI/JobBoss) and can independently manage and reconcile data across systems such as ERP platforms and QuickBooks. This is a high-ownership role requiring strong analytical skills, attention to detail, and the ability to identify and resolve discrepancies across systems.

Key Responsibilities:

Accounting & Financial Operations:

• Monitor bank activity, perform reconciliations, and manage ACH transactions.
• Maintain accurate general ledger (G/L) across multiple entities.
• Process invoices, manage vendor communications, and oversee accounts payable.
• Prepare and execute check runs and electronic payments.
• Develop and maintain cash flow reporting and payables planning.
• Manage payroll journal entries and funding coordination.
• Perform bank uploads and support fraud prevention controls.

ERP, Systems & Data Integrity:

• Ensure synchronization and data integrity between ERP systems and QuickBooks.
• Investigate and resolve discrepancies between operational and financial systems.
• Maintain accurate transaction flows across purchasing, receiving, production, and sales.
• Support system improvements and process optimization.

Inventory & Cost Accounting (Critical Requirement):

• Manage and reconcile inventory transactions to ensure accurate financial reporting.
• Maintain alignment between ERP inventory subledger and G/L.
• Ensure accurate inventory costing (standard, average, or job costing).
• Support month-end close processes related to inventory , including:
  Inventory reconciliation, WIP valuation, Cost of Goods Sold (COGS) accuracy.

Compliance & Reporting:

• Prepare and file sales tax (NY/CT) and annual property tax filings.
• Maintain accurate and audit-ready financial records.
• Develop and maintain financial and operational reports.

Required Skills & Qualifications:

• 10-15+ years of experience in accounting or bookkeeping (inventory-based environment strongly preferred).
• Strong experience with QuickBooks Premier.
• Hands-on experience with ERP systems (ECI strongly preferred).
• Advanced Excel skills (data analysis, reconciliations, reporting).
• Exceptional attention to detail and organizational skills.
• Ability to work independently and take full ownership of responsibilities.
• Strong communication skills across accounting and operational teams.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• Experience in manufacturing or production environments.
• Proven ability to identify inefficiencies and improve processes across systems.

What We’re Looking For:

This role is best suited for someone who:

• Understands how day-to-day operations impact financials.
• Can troubleshoot ERP and accounting system issues independently.
• Takes ownership of processes and drives accuracy across the organization.
• Is comfortable working in a hands-on, detail-intensive environment.