(Hiring) Law Firm (Receptionist)

Law Firm Receptionist

We are seeking a dedicated and professional Receptionist for a reputable law firm specializing in Farsi-language services. The ideal candidate will serve as the first point of contact for clients and visitors, ensuring a welcoming and efficient front desk operation. This role requires excellent communication skills, strong organizational abilities, and proficiency in managing administrative tasks. The successful applicant will play a vital role in maintaining smooth office operations, supporting client interactions, and representing the firm with professionalism and courtesy.

Responsibilities

• Greet clients and visitors warmly, providing exceptional customer service and ensuring a positive first impression
• Answer multi-line phone systems promptly, professionally, and courteously, directing calls appropriately
• Manage incoming calls with proper phone etiquette, taking messages or transferring calls as needed
• Handle clerical duties including filing, data entry, proofreading documents, and maintaining organized records
• Assist with office management tasks such as scheduling appointments, managing calendars, and coordinating meetings
• Support client communication by providing information clearly and responding to inquiries efficiently
• Maintain accurate documentation of correspondence and client files in accordance with firm procedures
• Utilize Microsoft Office applications (Word, Excel) to prepare documents, reports, and correspondence
• Manage time effectively to prioritize tasks and ensure timely completion of administrative duties
• Support personal assistant responsibilities when required, including managing schedules and handling confidential information

Skills

• Bilingual proficiency in Farsi and English is essential for effective communication with clients and team members
• Proven experience in office management within a professional environment, preferably a law firm or similar setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and general computer skills
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional phone reception skills with knowledge of multi-line phone systems and phone etiquette
• Demonstrated clerical experience including filing, proofreading, typing, and document management
• Outstanding customer service skills with the ability to communicate clearly and professionally
• Ability to handle administrative tasks such as scheduling, client communication, and office support confidently
• Attention to detail in proofreading documents and maintaining accurate records
• Effective time management skills to prioritize workload and meet deadlines consistently

This paid position offers an opportunity to contribute to a dynamic legal team while developing valuable administrative skills. We welcome candidates who are organized, personable, and eager to support our firm's success through excellent front desk service.