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Accounts Payable Clerk (Multi-Entity Experience Required)

CH Management

Baton Rouge, LA

Job Description

Job Description

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Clerk to join our growing accounting team. The ideal candidate will have proven experience managing AP functions across multiple legal entities , including invoice entry, payment processing, account reconciliation, and vendor communication. This position plays a critical role in ensuring timely and accurate processing of payables and maintaining strong relationships with vendors.
Key Responsibilities

  • Process a high volume of vendor invoices across multiple entities with accuracy and efficiency.

  • Ensure proper GL coding, job or location coding, and adherence to each company’s approval workflows.

  • Match purchase orders and receiving documentation to vendor invoices where applicable.

  • Verify and reconcile vendor statements; follow up on any discrepancies or past-due balances.
  • Maintain and organize digital files and AP documentation per company policy.

  • Communicate with internal teams and vendors to resolve billing issues or discrepancies promptly.

  • Assist in month-end and year-end closing activities, including AP accruals and account reconciliations.

  • Track and maintain W-9s and assist in preparing 1099s at year-end.

  • Monitor AP aging reports and assist in cash flow management strategies.

  • Support audits by preparing requested documentation related to AP transactions.

Required Qualifications

  • 2+ years of accounts payable experience , including experience with multi-entity or multi-location accounting .

  • Solid understanding of basic accounting principles.

  • Strong data entry skills with high attention to detail and accuracy.

  • Experience with accounting software such as QuickBooks , Rentalman , Bill.com , or similar.

  • Proficient with Microsoft Excel and other Office tools.

  • Excellent communication and organizational skills.

  • Ability to work independently and collaboratively in a fast-paced environment.

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Vacancy posted 22 days ago
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