Accounts Payable Associate

Accounts Payable Associate

The Accounts Payable Associate performs clerical functions to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

Processes invoices for payment including reconciling discrepancies and matching the payment with backup for mailing and filing.

Scans, organizes, maintains, and distributes vendor payment files, accounting documents, records and reports, including electronic fund transfer (EFT) documents.

Maintains, researches, and resolves returned and outstanding checks and duplicate payments.

Maintains accounts payable files, including the organization of files stored off-site.

Assists with collection, filing, and maintaining W-9 forms, and authorized signature forms, and assists with 1099 compliance and unclaimed property research.

Researches, resolves, and communicates a variety of routine internal and external inquiries concerning invoices and account status.

Writes, updates, and maintains a comprehensive procedures manual for assigned tasks.

Provides general office support, and coverage for the Administrative Office Associate during lunch, and as otherwise needed.

Maintain confidential and sensitive information at all times.

Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings.

Contributes to team efforts by accomplishing related tasks as needed or assigned.

High School diploma or its equivalent is required. An associate degree in a related field is preferred.

At least three years of accounts payable experience, including data entry.

An understanding of the vendor life cycle and the three-way match process.

Excellent customer service, planning, and time management skills.

Outstanding interpersonal, teamwork, and communication skills.

Analytical, problem-solving, and organizational skills, including a keen attention to detail.

Proficiency in using Microsoft Office products, Google applications, and other business solutions software.