Staff Accountant

Job Description

Job Description

Position Summary

The Revenue Accountant is responsible for the accurate recording, reconciliation, and reporting of earned and contributed revenue, including admissions, retail, food & beverage, memberships, gifts, pledges, and grants. This role manages daily deposits, payroll journal entries, accounts receivable, pledge and grant accounting, account reconciliations, and month-end close activities. The ideal candidate is detail-oriented, comfortable researching accounting standards, and experienced using AI tools to improve accounting efficiency.

Key Responsibilities

Process and reconcile daily cash and payment deposits across multiple revenue streams.

Prepare and post payroll journal entries, reconciling payroll data to the general ledger.

Manage accounts receivable, including invoicing, collections, aging reports, and discrepancy resolution.

Record pledge and grant-related journal entries in accordance with nonprofit accounting standards (ASC 958).

Review grant agreements and assist with revenue recognition and classification.

Reconcile donor and financial records between fundraising and accounting systems.

Perform monthly reconciliations for revenue, receivables, and deferred revenue accounts.

Support month-end, year-end, and audit processes through journal entries and supporting schedules.

Research and apply GAAP and nonprofit accounting guidance to transactions.

Utilize AI tools to assist with reconciliations, accounting research, documentation, and process improvements.

Maintain organized, audit-ready financial records.

Recommend process improvements and strengthen internal controls.

Qualifications

Bachelor's degree in Accounting, Finance, or related field, or equivalent experience.

2-4+ years of progressive accounting experience; nonprofit experience strongly preferred.

Knowledge of fund accounting, contributions, pledges, grants, and restricted funds.

Experience preparing payroll journal entries and reconciling payroll to the general ledger.

Ability to research accounting standards independently and apply guidance appropriately.

Experience using AI tools in an accounting or finance environment.

Strong attention to detail, organization, and time management.

Proficiency with accounting/ERP systems; experience with nonprofit accounting software is a plus.

Advanced Excel skills; payroll and planning software experience preferred.

Strong written and verbal communication skills.

Ability to collaborate across departments while maintaining confidentiality and professionalism.

Work Environment

On-site role based in Woodside, CA.

Primarily office-based with regular computer usage.

• Occasional flexibility required during month-end close, payroll cycles, and audit periods