Administrative Coordinator

Administrative Coordinator

Do you excel at customer service and have strong administrative skills? Do you have attention to detail and like working with documents? Do you have a desire to contribute to the agricultural community of South Carolina in a unique way? Then this is the job for you! Serving as the Administrative Coordinator for the Consumer Protection Division (CPD), your responsibilities will include:

• Greeting and assisting all visitors and callers or directing to the correct person.
• Distributing mail and collecting submitted samples dropped off, verifying paperwork is correct for the samples.
• Scheduling and setting up the CPD conference room.
• Providing administrative support for the operations of the CPD.
• Processing shopping carts to obtain purchase orders.
• Processing invoices for payments.
• Processing deposits.
• Assisting with project preparation and maintaining various databases.
• Assist with CPD fleet assignments.
• Processing all export certificates for products manufactured in South Carolina.
• Assisting with travel arrangements and reimbursements for staff members to include verifying finance forms are completed properly and verifying receipts.
• Serving backup to handle complaint calls for Consumer Services, Wholesale Food Safety, and Feed Safety.
• Serving as back up to CPD Business Manager.

Benefits:

• Generous State benefits to include retirement, health, vision, dental and life insurance.
• Premium for BCBS State Standard Plan for employee only coverage is less than $100/month!
• Premium for BCBS State Standard Plan for full family coverage is only $307/month!
• 13 paid holidays; generous annual and sick leave accruals.
• Up to 6 weeks paid parental leave.
• Employee Assistance Program
• Free counseling sessions for employees and household members
• Free Life Management Services (legal, financial, and more)

Minimum and Additional Requirements:

• Associate's degree and 2 years' administrative experience; or a high school diploma and 4 years' administrative experience. A bachelor's degree and 1 year experience may be substituted for required experience.
• Valid state driver's license and ability to operate a motor vehicle.

Preferred Qualifications:

• Proficiency in MS Word, MS Excel, MS Access and Outlook email and calendar.
• Strong data entry skills.
• Two years' experience in customer service.
• Strong writing, proofreading and editing skills.
• Strong attention to detail and organizational skills (hardcopies, softcopies and maintaining electronic file cabinets).
• SCEIS Shopping Cart and multi-line telephone experience.

Additional Comments:

• Proficiency in the use of standard office equipment (computer, printer, copy machine, etc.) and routine office software (such as MS Office) required.
• Must be able to prepare clear, concise, and comprehensive oral and written communication with limited errors.
• Ability to sit or stand for prolonged periods and to lift up to 25 pounds.
• Strong attention to detail and organizational skills (hardcopies, softcopies and maintaining electronic file cabinets).
• Ability to communicate effectively with people from diverse backgrounds.
• Position is based on the campus of the Columbia State Farmers Market in West Columbia. (off Hwy 321). This is not a remote position.
• Assist with at least one agency event per year. (flower show, job fair, etc.).