Human Resources Administrator

It's more than a job

As part of the Contract Logistics team at Kuehne+Nagel, you will play a key role in designing, managing, and optimizing solutions that keep goods moving efficiently. Whether you're leading a team, engineering processes, or driving projects, your work ensures that our customers' products are stored, handled, and delivered with precision. From everyday essentials to seasonal items, what we do in Contract Logistics impacts businesses and communities around the world. At Kuehne+Nagel, your contribution goes far beyond the warehouse-it helps shape the flow of global trade.

The Human Resources Specialist is responsible for supporting a variety of human resources functions, including recruitment, onboarding, employee relations, benefits administration, compliance, and Human Resources records management. This role serves as a key resource for employees and managers, helping ensure Human Resources processes are delivered efficiently and in accordance with company policies and employment laws. Located in Des Plaines, IL, this job is onsite only and you will be working Monday to Friday from 8:00am-4:30pm and sometimes OT as needed.

How you create impact

• Maintain 200+ employee payroll records. Duties include payroll processing by auditing timekeeping records daily, entering time off requests and missing punches.
• Resolve any payroll problems or discrepancies.
• Maintain the employee attendance tracker and supporting leadership with counseling notices.
• Ensure counseling notices are received back in a timely manner.
• Entering department codes and add/update employee schedules in timekeeping system.
• Contact no call no show employees and notify HRM if employee is absent 3 consecutive days or reached maximum attendance occurrences.
• Badge system controller; ordering badges for temporary workers, contractors and KN employees. De-activating badges, auditing, and maintaining employee photos.
• Maintain employee locker spreadsheet and locker acknowledgement forms. Issue lockers to new employees. Clean out lockers when employees leave the company. May help with locker searches.
• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.
• Answering employee inquiries or issues. Explain company personnel policies or benefits to employees.
• Maintains security by following procedures; monitoring logbook; issuing visitor and employee badges.
• Assist with onsite job fairs.
• Prepare packets for new employee orientations.
• Will assist with activities and any HR related activities.
• Check mail and invoices.
• Administrative duties such as filing and creating copies.
• Responsible for supporting and meeting KN and/or customer KPIs within their sphere of responsibility.
• Awareness of and adherence to QSHE programs.
• Will perform other job tasks, as assigned.

What we would like you to bring

• High school diploma or GED required. Associate or bachelor's degree preferred.
• Must have at least 1-2 years relative work experience.
• Working knowledge of Ultipro.
• Ideal candidate will have prior experience in warehouse environment.
• Strong PC skills including proficiency in Excel and PowerPoint.
• Must be detail oriented and have strong attention to detail.
• Ability to organize, plan, and prioritize work to ensure all job tasks are completed in a timely manner.
• Strong work ethic and team player.
• High degree of professionalism.
• Ability to deal sensitively with confidential material.
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of the organization and customers.
• Ability to accomplish multiple tasks with minimal supervision.
• Fluent in English/Spanish- Must be nice to have.
• For applicants in the United States: Individuals with a disability who require a reasonable accommodation for any part of the application or interview process may contact us by sending an email to kn.taaccommodations.com

What's in it for you

At Kuehne+Nagel we strive daily to inspire, empower, and deliver not only to our customers, but also to our colleagues. We offer a dynamic global work environment with opportunities for excellent training programs and career mobility. The hourly wage range for this position is between $25-$27.50 . Base salary is part of a competitive total rewards package that includes health and welfare benefits, a 401k retirement savings plan, tuition reimbursement, and incentive compensation for eligible roles. Individual pay may vary from the target range and is determined by a number of factors including experience, skills, job location, internal pay equity, and other relevant business considerations. Kuehne+Nagel reviews pay ranges regularly to ensure competitive and fair pay based on industry market data. #LI-onsite

There has never been a better time to work in logistics. Bring your skills to an industry that offers stability and international career growth. We offer a great compensation and medical/dental benefits package, employee discounts, tuition reimbursement, excellent training programs, and a fun, and interesting global work environment. #LI-onsite

Kuehne+Nagel participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Who we are

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.

We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid.