Administrative Assistant

Job Description

Job Description

Summary

The Administrative Assistant provides comprehensive administrative and operational support to the Human Resources Department. A large portion of this job is device management; configuring iPhones and iPads. This role also, supports onboarding, compliance, and employee relations while ensuring a positive employee experience and maintaining accurate, confidential records.

In addition, this position performs key support functions, including extensive coordination of new hire onboarding and device and systems setup. The role requires strong organizational skills, attention to detail, sound judgment, and the ability to collaborate effectively with internal teams and external partners.

Essential Functions

Device, Systems & Access Management (major portion of the job )

• Coordinate, configure, and distribute employee devices and equipment, including laptops, desktops, phones, and related accessories
• Manage device inventory, tracking, setup, retrieval, and reassignment for new hires, transfers, and separations
• Ensure appropriate system access is established for new hires and updated as roles change
• Support employees with basic system navigation and usage, developing working knowledge of key platforms

Human Resources Department & Employee Support

• Assist with onboarding for new hires, ensuring a smooth, welcoming, and well-coordinated onboarding experience
• Assist the HR Specialist and IT to ensure all onboarding requirements are completed prior to the employee’s start date
• Provide ongoing support to employees by responding to IT-related and human resources-related inquiries and escalating issues as appropriate

Human Resources Administration & Compliance

• Conduct human resources audits, maintain accurate employee records, and lead compliance-related initiatives

Core Skills and Competencies

• Strong understanding of Apple products, laptop computers, desk phones etc.
• High proficiency with Microsoft Office (including Excel) and human resources systems
• Excellent organizational skills with strong attention to detail
• Professional written and verbal communication skills
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Customer-focused mindset with strong interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Basic technical aptitude related to device setup and system access support

Education and Experience

• Two (2) or more years of experience as a Human Resources Assistant, Human Resources Coordinator, or Human Resource support role preferred
• Prior experience supporting onboarding and human resources systems is strongly preferred
• Experience with device management is desired

Physical and Work Environment Requirements

• Office-based position with work hours determined by the manager and company workload; additional hours may be required to meet business needs
• Prolonged periods of sitting and working at a computer
• Ability to occasionally lift and carry up to 25 pounds
• Ability to perform general office functions and move throughout the office environment

Reasonable Accommodation Statement

The Company will provide reasonable accommodation for qualified individuals with disabilities in accordance with applicable federal, state, and local laws.

We are a small, but growing company who's really big on Company Culture, and building lasting relationships with clients & team members alike.

Company Description

We are a small, but growing company who's really big on Company Culture, and building lasting relationships with clients & team members alike.