ACCOUNTS PAYABLE ADMINISTRATOR

Accounts Payable Administrator

Phoenix, Arizona, United States

At Nox Group, we are dedicated to humanizing construction! Our enterprise owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels. Our teammates, partners, and customers can expect that we genuinely care to serve them and look out for their best interests. As one of the fastest-growing industrial construction enterprises in the US and an industry leader in data centers, manufacturing, semiconductor, and water/wastewater treatment facilities, we continually look for people who are excited about personal growth and can contribute to our mission of being empowered thought leaders boldly changing the construction industry.

The Accounts Payable Administrator provides administrative and transactional support to the Accounts Payable team. This role is responsible for invoice entry, vendor maintenance, compliance tracking, document management, and other departmental support functions that help ensure the accurate and efficient processing of accounts payable transactions.

Responsibilities

• Provide invoice entry support and other transactional assistance to support Accounts Payable operations.
• Assist with preparation of vendor statement reconciliations by identifying missing invoices, unapplied credits, and discrepancies for further review.
• Process and distribute department mail, including vendor invoices, certificates of insurance, tax forms, and other accounting documentation
• Monitor vendor compliance requirements, including collection, review, and tracking of certificates of insurance (COIs), W-9 forms, and other required vendor documentation.
• Maintain vendor master data by updating information, resolving record discrepancies, and deactivating inactive vendors as appropriate.
• Generate and distribute administrative job cost, purchasing, and vendor reports to support Accounts Payable operations and project-related invoice processing.
• Maintain electronic and physical accounting records in accordance with company record retention policies.
• Assist with month-end close activities, reporting requests, and special projects as assigned.
• Provide administrative support to the accounting department and serve as a backup for other accounting functions as needed.
• Identify opportunities to improve organization, efficiency, and consistency within departmental processes.

Qualifications

• High school diploma or G.E.D. equivalent
• General knowledge of basic accounting concepts, general ledger accounts and account reconciliation preferred
• 1-3 years relevant job experience
• Speed and accuracy in 10 key data input
• Proficiency in Microsoft software (Word, Excel, and Outlook)
• Professional verbal and written communication and presentation skills
• Ability to work in fast paced environment, flexible and adaptable to changes to planned tasks or schedule

Safety Level This is a safety sensitive position and all applicable policies including drug test and background check will apply.

It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.