Executive Assistant

Job Description

Job Description

Strategic Insight, Ltd. is seeking an Executive Assistant (Executive Support Administrator) to assist our US Navy client. The job is on-site at the Pentagon, VA, supporting our team and providing support for the Navy Top Brass/executive-level leadership.

Mandatory Requirement: Applicants must have an active Interim Secret DoD clearance at a minimum, with final Secret preferred at the time of hire.

Strategic Insight, Ltd., established in 1985, is committed to sustaining excellence and quality growth across our workforce as we strive to improve our clients’ services and products. Strategic Insight staff members enjoy growth opportunities and are provided with robust benefits, from healthcare and 401K to merit bonuses.

Responsibilities include, but are not limited to:

• Receive direction from SES leaders, directors, and staff on classified and unclassified action items; draft high‑quality responses for government review and approval,
• Handle classified materials in accordance with DoD, DON, and security classification guidelines, ensuring strict compliance with all security protocols,
• Prepare draft responses in multiple formats, including email, memoranda, and formal correspondence—using Congressional, DON, and DoD executive‑level standards,
• Conduct director‑level action item tracking and maintain visibility of all suspense requirements,
• Coordinate with internal directorates and external agencies to ensure timely completion of taskers,
• Work closely with designated lead directors to support closure strategies and execution plans,
• Utilize DON Tracker and other official correspondence systems to manage SECNAV, OSD, Congressional, and external organizational taskers,
• Process a wide range of correspondence, including instructions, notices, manuals, acquisition documentation, and Congressional inquiries,
• Draft and compile briefings, concept papers, and executive‑level documents by gathering data, coordinating inputs, and preparing materials for government approval,
• Maintain quality control of official files, shared drives, and online libraries in accordance with DON records management policies,
• Maintain daily liaison with Flag Officers, SES leaders, and senior staff; provide high‑level administrative and operational support,
• Manage incoming correspondence, reports, and directives; maintain information systems to track and control program office documentation,
• Prepare and process government visit requests and coordinate with internal and external stakeholders as required,
• Schedule and manage internal and external meetings, teleconferences, and program reviews,
• Maintain office supply inventory and coordinate replenishment with government personnel,
• Prepare Defense Travel System (DTS) authorizations and vouchers, senior‑leader daily binders, and daybooks,
• Support onboarding and checkout processes for permanent staff, rotational personnel, and visitors,
• Interface with Naval Centers and laboratories to support executive correspondence and ensure completion of research, development, test, and engineering (RDT&E) acquisition activities, and
• Other duties as assigned.

Education and Experience Requirements

• Minimum of a High School Diploma (Associate’s or Bachelor’s degree preferred).
• At least 10 years of experience providing administrative support to senior‑level or executive‑level personnel in a government, military, or corporate environment.
• Navy Experience at the Pentagon preferred.
• Ability to work in a fast-paced environment.
• Demonstrated experience in project administration, program management support, event coordination, records management, and data entry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to produce error‑free documents and executive‑ready products.
• Working knowledge of government travel systems, policies, procedures (DTS experience required), and ETMS2.
• Strong proofreading and editing skills, particularly for highly technical or policy‑driven documents.
• Excellent communication, customer service, and professional interpersonal skills

Team Culture:

Diversity: All staff members are expected to accomplish their work in a businesslike manner and always be courteous toward all other staff members, clients, business associates, guests, and visitors. All staff members should be treated in a manner free from bias, favoritism, and any form of illegal discrimination.

Ethics:  All members of Strategic Insight should be marked by a commitment to excellence, professional integrity, self-discipline, and wise judgment. Our employees reflect this by attention to detail, comprehensive staff work, and honorable behavior.

The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to this job.
Strategic Insight, Ltd. is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination based on race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law.