Administrative Assistant/Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Administrative Assistant/Receptionist to support daily front office operations in Tampa, Florida. This Contract position is ideal for someone who communicates confidently, creates a welcoming first impression, and keeps administrative tasks organized in a well-structured office setting. The role offers an immediate opportunity to contribute through reception support, clerical coordination, and accurate handling of day-to-day office activities.

Responsibilities:
• Manage the front desk by answering incoming calls, directing inquiries to the appropriate team members, and ensuring messages are handled promptly.
• Welcome clients, visitors, and vendors in a courteous manner and provide assistance that reflects a high standard of customer service.
• Complete administrative support tasks such as data entry, document preparation, and general office coordination to keep operations running smoothly.
• Enter timekeeping or billing-related information into office software with a strong focus on accuracy and timeliness.
• Prepare shipping documentation, create delivery requests, and coordinate outgoing packages or messenger services as needed.
• Organize regular office mailings, including certified correspondence, and help track materials sent from the office.
• Provide support on additional clerical or administrative projects assigned by leadership or office staff.• At least 2 years of experience in an Administrative Assistant, Receptionist, or similar office support role.
• Strong verbal communication skills with the ability to interact effectively with clients, guests, and internal staff.
• Proficiency in Microsoft Outlook and Microsoft Word for day-to-day administrative work.
• Comfortable handling inbound calls, routing communications, and managing front desk responsibilities in a busy office environment.
• Accurate data entry skills and attention to detail when working with billing or administrative records.
• Previous experience in a law firm or other services environment requiring strong attention to detail is preferred.
• Familiarity with Aderant Total Office is an advantage.