Office Manager

Office Manager

We are hiring a dynamic Office Manager to support a full-service environmental engineering and industrial hygiene firm based in Bethesda, MD. They provide value-engineered solutions to the myriads of environmental problems. The work is concentrated in the areas of asbestos, lead-based paint and indoor air quality. They are an established (20-year) small business looking forward to substantial growth in the next 3 years. Growth will require flexibility, and will provide opportunities for advancement.

Please note: At least through training and initial period, this is an on-site position. Partial remote hours may be considered in the future. Our office does operate under appropriate distancing and cleanliness standards intended to provide a safe working environment.

Responsibilities

• Administrative Management:
• Receptionist Duties: answering phone calls, greeting visitors, manage office supplies and ordering field equipment, manage mail, manage KEM President/EIA Managing Director Calendar
• HR: Assist with Payroll, Health Insurance/Benefits and onboarding new hires
• IT: Serve as primary contact for IT consultant and key other vendors, manage phone system, office equipment, associated softwares and subscriptions, maintain KEM electronic file system
• Financial Management Assistance:
• Administrative support
• Banking
• Notary Public
• Quickbooks entries and support
• Bookkeeping, producing monthly financial reports for Board of Directors, reconciling bank accounts
• Data Entry, Payment/Invoice Management
• Administrative support to the Managing Director and other staff
• Chapter payment and quarterly dues portion management
• Training material order processing
• Annual Fall Technical Seminar and National Conference administrative support
• Board of Directors material meeting preparation
• Managing conference supplies and shipping
• Assisting members with dues renewal
• Assisting with Membership Dues Invoicing and membership card mailing

What We Are Looking For

An ability to work with multiple projects and deadlines simultaneously,

Exceptional organizational skills,

College degree (required),

Proficiency with MS Office Suite, Google Calendar, Adobe Acrobat

QuickBooks accounting skills,

A team-player-attitude and flexibility

Professional demeanor and proven communication skills with all types of professionals.

What We Offer As Benefits

Health & Vision insurance (w/20% employee contribution)

8 paid holidays each year

401K with company match

16 days PTO per year, after that increasing one day each year

Paid Parking

It is the policy of Merit321 to provide equal opportunity in recruiting, hiring, training, and promoting individuals in all job categories without regard to race, color, religion, national origin, gender, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other protected class or category as may be defined by federal, state, or local laws or regulations