Administrative Project Coordinator, Vice Provost for Research

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

This position based in the Office of the Provost will provide direct administrative support to the Vice Provost for Research and to the Deputy to the Provost, and will complete additional tasks as assigned. The individual must be organized, efficient, and able to coordinate multiple projects simultaneously. S/he must be highly motivated, results-oriented, and pro-active in providing administrative, financial, and research support for the Office. This individual will prepare briefings, compose PowerPoint presentations, edit websites, send broadcast University mailings as needed, schedule, organize and manage meetings, projects, and events, execute related administrative functions, and stand in for the Special Assistant to the Provost in his/her absence. The position requires superior organizational skills, a capacity to anticipate needs and to pre-emptively address them, and the ability to work both independently and collaboratively with colleagues across the university. S/he will work in a team-oriented environment with the goal of ensuring the success of the Provost’s Office business and overall University initiatives. The work performed will be integral to the effective functioning of the Provost’s Office and its ability to implement projects, initiatives, and normal administrative duties throughout Main Campus.

Work Interactions

The position will administratively report to the Vice Provost for Research, but will functionally report jointly to the Vice Provost for Research and the Deputy to the Provost, spending time working in each area. The incumbent will interact closely with senior leaders in the Provost’s Office, and high-level stakeholders internally and externally including deans, faculty members, funding agencies, and others.

Requirements and Qualifications

The successful candidate will possess the following qualifications:

• Superior written and verbal communication skills

• Outstanding organizational skills

• Exceptional reliability and work ethic

• Advanced Word, Excel PowerPoint, and web editing skills

• A familiarity with GMS an advantage

• A minimum of 1-3 years’ practical experience working in an administrative role preferable.

• Bachelor’s degree required. Advanced degree preferred.

• Experience working with senior leaders in a higher education setting preferable.

• Experience in managing multiple projects for multiple principals simultaneously.

• Experience in working with Confidential Information Budgets/ Organization structures/ HR –related issues.

• High level of professionalism required.

• Experience in working on research administration issues and research grants a positive attribute.

• Experience working with funding agencies, including federal agencies, private foundations, and corporate sponsors, a positive attribute.

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website:

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations , as well as information about requesting accommodations specifically for applicants . You also can also contact the Office for Equal Opportunity Compliance at View phone number on aiapply.co or View email address on aiapply.co .

Need some assistance with the application process? Please call View phone number on aiapply.co. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer . All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.