Program Analyst

Program Analyst

Functions as the primary coordinator of all health professions trainee programs under Anesthesiology Service at SFVAHCS, collaborating with affiliates, UCSF, USHUS and SMU as well as other independent schools of various health professions. Works in conjunction with Anesthesiology Service administrative staff on the processing and on-boarding of all trainees, medical students, residents, and fellows.

Manages procurement and contracting for Anesthesiology Service, including preparing procurement requests evaluating proposals for work, serving as a Contracting Officer Representative (COR) for procurements, maintaining procurement and contracting records, and/or verifying all quality measures for the contract are met.

Serves as a point of contact for informational needs related to the aforementioned programs for a broad range of customers, working closely with Anesthesiology Service leadership, support services, and other VA medical centers to meet the needs of external customers.

Acts as a liaison between SFVAHCS and affiliate universities to generate and maintain agreements as indicated.

Works together with the Office of Education, SFVAHCS, and administration at the independent schools of various health professions to ensure all trainees meet requirements for processing.

Facilitates updated orientation materials that are accurate and easily accessible, and also organizes and coordinates the orientation process for residents, medical students, and other trainees.

Develops a comprehensive knowledge of all aspects of the curriculum for all relevant trainee programs.

Performs analytical and evaluative work related to program operations and collaborates with section chiefs to ensure integrated goals and priorities for Anesthesiology Service training programs are met.

Independently addresses day-to-day management of any program issues.

Develops and maintains rotation schedules and coordinate with the Program Director(s) to resolve any issues.

Serves as a point of contact for Anesthesiology Service personnel issues and assists Anesthesiology Service leadership to perform the full range of human resource requirements related to recruitment & placement, personnel security, processing & records, employee benefits, and position management & classification.

Provides personnel support and recommendations to Anesthesiology Service employees, maintaining thorough knowledge and awareness of new and consistently changing processes and/or requirements.

Serves as an Automated Data Processing (ADPAC) Application Coordinator (ADPAC) for Anesthesiology Service. In this capacity, the incumbent is responsible for engaging in analytical problem solving. The incumbent communicates and understands technical terminology when dealing with other ADPACs and the Office of Information and Technology (OI&T).

Serves as the lead Talent Management System (TMS) Coordinator for the service. Responsible for tracking and ensuring compliance of Anesthesiology Service employees and affiliates to mandatory training deadline and policies.

Establishes procedures related to administrative processes and instructs relevant staff on current regulations. Reviews procedures developed on a periodic basis to assure compliance by administrative and multidisciplinary staff.

Other duties as assigned.

Work Schedule: Monday-Friday 8:00am-4:30pm or as determined by supervisor.

Compressed/Flexible: Virtual: This is not a virtual position.

Position Description/PD#: Program Analyst / PD02189O

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Permanent Change of Station (PCS): Not authorized