Senior Accounts Payable Specialist

Core Responsibilities & Deliverables

• High-Volume Invoice Management: Efficiently process, verify, and match 200 to 300 vendor invoices weekly using strict three-way matching protocols. Resolve pricing or quantity discrepancies directly with procurement and warehouse teams.

• Full-Cycle Disbursements: Manage the end-to-end electronic disbursements cycle, including complex domestic/international ACH remittances, wire setups, and electronic payment portal permissions without relying on manual workarounds.

• Ledger Reconciliation & Month-End Close: Perform precise reconciliations between accounts payable subledgers and the general ledger to maintain absolute accuracy. Prepare and enter month-end expense accruals and track capital expenditures (CAPEX) across budget codes.

• Compliance & Compliance Oversight: Oversee vital compliance documentation, including active vendor W-9 collection, 1099 independent contractor classifications, and the execution of comprehensive invoice aging reviews.

• Audit Support: Support internal and external audit processes by pulling structured transaction data, screenshots, and ledger records to ensure compliance with GAAP and corporate guardrails.

Qualifications & Required Skills

• Education: Bachelor’s Degree required (Accounting, Finance, or Business-related field preferred).

• Experience: 3+ years of dedicated, full-cycle Accounts Payable experience in a high-volume capacity.

• Advanced Excel Mastery: Must demonstrate advanced capabilities, including INDEX/MATCH, nested formulas, complex pivot tables, and the ability to troubleshoot macros.

• ERP Proficiency: Practical, hands-on experience utilizing mid-to-enterprise level ERP systems (such as SAP, Workday, or QuickBooks Online) with the ability to handle digital workflows smoothly.

• Professional Maturity: strong communication skills to manage vendor relations, push back on internal discrepancies, and act as a reliable liaison for auditors.

salary: $25 - $27 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

High-Volume Invoice Management & Matching

• Efficiently process, verify, and match 200 to 300 vendor invoices weekly using strict three-way matching protocols.

• Troubleshoot pricing and quantity discrepancies directly with procurement and warehouse teams to prevent payment delays and vendor friction.

Full-Cycle Disbursements & Treasury

• Manage the end-to-end electronic payment cycle, including complex ACH remittances, wire transfers, and portal permissions.

• Execute payment runs strategically based on regular invoice aging reviews to preserve healthy cash flow.

Ledger Reconciliation & Month-End Close

• Perform precise reconciliations between accounts payable subledgers and the general ledger to maintain absolute accuracy ahead of the month-end close.

• Calculate and enter month-end expense accruals, journal entries, and track CAPEX projects across budget codes and cost centers.

Compliance & Audit Support

• Oversee active vendor compliance, including W-9 collection, 1099 independent contractor classifications, and annual tax filings.

• Support internal and external audit teams by pulling ledger records, financial backups, and transaction history for GAAP/IFRS compliance.

Advanced Excel & ERP Data Manipulation

• Utilize mid-to-enterprise ERP systems (e.g., SAP, QuickBooks Online) to handle electronic workflows smoothly.

• Analyze complex financial datasets using advanced Excel, including indexing/matching, nested formulas, pivot tables, and macro troubleshooting.

The essential functions of this role include:

• working up to 3 hrs of overtime per week

Skills

• Accounts Payable

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.