Executive Assistant

Executive Assistant

Mad City Windows & Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a powerful network of seven of the most trusted home renovation companies in America, we are on a mission to revolutionize home improvementmaking it faster, easier, and stress-free. We value fresh perspectives and welcome candidates from all backgrounds to bring their unique experiences and ideas to our team. And we're just getting started!

The Executive Administrative Assistant will provide high-level administrative support to 45 members of the Executive Leadership Team. This position is responsible for managing complex calendars, coordinating meetings, overseeing logistics, and serving as an operational partner across multiple business functions. The role requires strong organizational skills, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Manage complex and high-volume calendar scheduling

Prioritize meeting requests, resolve scheduling conflicts, and ensure seamless coordination for 45 executives

Coordinate internal and external meetings, including agenda prep, note-taking, and follow-ups

Arrange domestic travel and accommodations

Prepare and submit monthly expense reports for 45 executives, and review direct reports' expenses for accuracy and compliance

Serve as a liaison between executive leadership and internal teams or external stakeholders

Support coordination of leadership off-sites, meeting bookings, restaurant reservations, and onboarding logistics for new hires

Provide comprehensive support to the Executive Leadership Team, managing calendars, scheduling meetings, and prioritizing commitments.

Serve as the liaison between the executive team and internal/external stakeholders.

Coordinate logistics for executive domestic travel and high-level events.

Prepare and submit monthly expense reports for 45 executives and review direct reports' expenses for accuracy and compliance.

Anticipate executive needs and proactively address challenges before they arise.

Support coordination of leadership off-sites, meeting bookings, restaurant reservations, and onboarding logistics for new hires.

Manage strategic initiatives, special projects, and cross-departmental collaborations.

5+ years of experience in a senior administrative or Executive assistant role

Proven success supporting multiple leaders simultaneously

Strong organizational and time management skills; ability to pivot and reprioritize quickly

Excellent written and verbal communication skills

High level of professionalism, discretion, and sound judgment

Tech-savvy and proficient in Microsoft Office and travel/calendar platforms

Emotionally intelligent with strong interpersonal instincts and adaptability

Works efficiently under pressure, embraces change, and maintains a positive, approachable demeanor

Naturally likable and collaborative, with a team-first attitude

To perform this job successfully, an individual should have a strong knowledge of Microsoft Office 365 Suite, and the ability to learn and effectively use software applications used in the performance of job duties.

To perform this job successfully, an individual should be able to sit for long periods of time at a desk using a computer and occasionally lift and/or move up to 25 lbs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job is exempt from the overtime provisions of the Fair Labor Standards Act. Salary and benefits shall be paid consistent with Renuity, LLC salary and benefits policy.

The work is performed in an office setting. The noise level is moderate.

Travel is required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Renuity and its affiliates are committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact View email address on click.appcast.io.

If you have a question regarding your application, please contact View email address on click.appcast.io