Administrative Assistant to the Director for Conferences and Events

Posting Details Posting Details (Default Section) Job Title: Administrative Assistant to the Director for Conferences andEvents Campus: Florham Campus, Madison, NJ Department: Student Affairs-Florham Hiring Manager: Robert Valanti Hiring Manager Title: AVP for Auxiliary Services Position Type: Staff Grade: 10 FLSA: Non-Exempt Salary: $50,000,-$52,312. General Benefits This position provides a comprehensive benefits package thatincludes: employee tuition grant, health/dental/RX/visioninsurance, paid time off, retirement plan contributions, employerpaid life insurance and long term disability benefits, as well asvarious voluntary benefits including but not limited tosupplemental life insurance, commuter benefits, long term care, andFSA / HSA . Status: Full-Time Months Worked: 12 Month Job Summary: INTERNAL UNION APPLICANTS ONLY The Assistant to the Director for Conferences and Events providesadvanced and diversified administrative operational support for theplanning, coordination, and execution of conferences, meetings, andspecial events. This position helps support efforts to strengthenconference and event revenue streams through efficient follow-up,tracking, and administrative coordination; maintaining accurate andorganized records and strong relationships with internal andexternal stakeholders. In addition, the role provides essentialadministrative assistance to support marketing and promotionalefforts for conferences and events to increase visibility andattendance. This is a 12-month 40 hour per week Union position, Required Qualifications:

1. High school diploma or GED required; associate degreepreferred.
2. Minimum of 2 years responsible administrative work experiencerequired preferably in a multi-faceted, fast-paced workenvironment, including office coordination, conference services,event support, scheduling, or related experience.
3. Experience maintaining calendars, reservations, records,correspondence, invoices, or similar administrative trackingsystems.
4. Basic knowledge of theatrical production, theater lighting,sound systems such as QLab and stage operations is highly desirableto assist in offering the best solutions for user groups.
5. Must possess excellent customer service skills and thedemonstrated ability to communicate professionally and effectivelywith internal departments, external clients, vendors, attendees,and members of the public.
6. Strong organizational skills, attention to detail, and abilityto manage multiple priorities, deadlines, and interruptions inafat‑paced environment.
7. Proficiency with Microsoft Office applications, including Word,Excel, Outlook, and ability to learn University scheduling,billing, reservation, or event-management systems.
8. Familiarity with marketing or outreach support, includingmailing lists, promotional materials, announcements, or basicsocial media coordination.
9. Working knowledge of contract administration and risk managementprocedures preferred.
10. Ability to provide occasional on-site or day-of-event support,which may include some evening or weekend hours depending on eventneeds.
11. Valid driver’s license and accessibility to transportation fortravel between campuses.
12. May require standing, walking, lifting equipment (up to 25lbs.), and occasional setup/teardown of event spaces.
13. Employment is contingent upon a satisfactory background check.Candidates for hire will be required to sign a waiver authorizingthe background check.

Hours Worked 40 Hours Weekly Posting Date: 09/25/2026 Application Types Accepted: Application for Employment Supplemental Questions Required fields are indicated with an asterisk (*). Required Documents Resume Cover Letter #J-18808-Ljbffr Fairleigh Dickinson University