Accounting Specialist

Job Description

Job Description

Description:

Make an Impact Through Meaningful Financial Work

Helping Hand is seeking a detail-oriented and dependable Accounting Specialist to join our Finance team. In this role, you will help maintain the accuracy and integrity of our financial operations while supporting an organization dedicated to transforming lives through genuine care and education.

Reporting to the Controller/Director of Finance, the Accounting Specialist will manage key accounting activities, including accounts payable, cash receipts, account reconciliations, client allowance payments, and financial reporting. The ideal candidate is organized, analytical, collaborative, and committed to completing work accurately and on time.

SCHEDULE AND COMPENSATION:

• On-site position, Monday-Friday.
• 40 hours per week.
• Salary range: $52,000–$57,000/year (exempt). 
• Salary based on skills and experience.
• Up to 8% annual bonus potential.
• 403b retirement plan with up to a 4% company match.

HELPING HAND PERKS:

• Purpose-driven work that changes lives.
• Tuition reimbursement and clear career growth opportunities.
• Traditional medical (BCBS of IL), dental, and vision insurance.
• Employer-paid Group Life/AD&D, Short-Term, and Long-Term Disability.
• Team member appreciation events and year-round recognition.
• Employee Assistance Program (EAP) and wellness support.
• Generous PTO including paid holidays, vacation, accrued sick time, and personal days.
• PSLF-qualifying employer under the Federal Public Service Loan Forgiveness Program.

WHAT YOU'LL DO:

Accounts Payable and Vendor Management

• Manage the full accounts payable cycle, including invoice processing, coding, approval coordination, payments, and record maintenance.
• Work directly with vendors to research and resolve invoice discrepancies, payment questions, and other accounts payable matters.

Cash Receipts and Deposits

• Coordinate deposits, post cash receipts, and ensure revenue is accurately recorded in the appropriate accounts.
• Partner with Helping Hand's Advancement Department to ensure donations and other deposits are properly documented and recorded.

Reconciliations and Client Funds

• Reconcile monthly corporate credit card and client LINK card accounts.
• Verify charges, collect supporting documentation and receipts, and ensure expenses are accurately coded.
• Administer monthly allowance payments to individuals living in Helping Hand's CILA residences.
• Maintain the ACH banking template and process updates related to client or banking changes.

Financial Operations and Reporting

• Help maintain accurate and complete financial records.
• Support the development, implementation, and monitoring of accounting procedures and financial processes.
• Assist with daily Finance Department operations, monthly close activities, and year-end processes.
• Prepare financial analyses, reconciliations, schedules, and reports as assigned.
• Perform accounting responsibilities in accordance with generally accepted accounting principles, organizational policies, and applicable regulatory requirements.

Collaboration and Support

• Partner with departments throughout Helping Hand to research and resolve accounting questions, discrepancies, and financial concerns.
• Participate in required meetings, training, professional development activities, and agency events. 
• Assist with special projects and other related responsibilities as assigned.

WHAT YOU BRING:

Education

• High School Diploma or GED required.
• Associate or Bachelor's degree preferred.

Experience

• 1-3 years of experience using financial software and performing functions such as accounts payable, accounts receivable, general ledger activities, or payroll processing.
• 1-3 years of experience in accounting, preferably in a non-profit environment, particularly a social service agency.

Knowledge, Skills, and Abilities

• Valid driver's license with an acceptable driving record and ongoing personal motor vehicle insurance.
• Proficiency with Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to accurately enter and maintain information across electronic systems.
• Strong critical-thinking, problem-solving, and follow-through skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Ability to work independently while also contributing effectively as part of a team.
• Sound judgment and integrity when handling confidential or sensitive information.
• Ability to promote and adhere to company values.
• A commitment to a diverse, inclusive, and equitable work environment.

WORK ENVIRONMENT:

• This position primarily performs office-based work and regularly uses a computer, telephone, and standard office equipment.
• This position works in a shared office space.
• Must be able to communicate effectively, review detailed information, and meet fixed deadlines.
• Prolonged periods of working on a computer and occasional travel between Helping Hand locations may be required.
• Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Helping Hand is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that embracing our differences strengthens our community and enhances the quality of care we provide.