Office Assistant - SE

The primary responsibility of this position is to act in a support capacity and primary Reception, Accounting Assistant, and Human Resources positions.

Specific duties include:

• Data Entry, Filing, Reconciliations, Sales, Customer Service to employees and visitors and callers

• Provide clerical support including mailing, scanning, faxing and copying documents to Corporate Office management and staff.

• Prepare documents, including correspondence, reports, drafts, memos and emails.

• Coding and reconciling invoices (hotel/travel)

• Schedule and coordinate meetings, appointments and travel arrangements for Bellevue employees and managers.

• Maintain, keep inventory, and place orders for office supplies and kitchen stocks

• Keep the break rooms clean

• Sort and distribute incoming/outgoing mail

• Other duties as assigned.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is regularly required to talk or hear.
• The employee is frequently required to sit for long periods to answer phones and use computer.

• The employee is regularly required to stand, walk, and reach with hands and arms.

• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.

• The noise level of the office is usually low.

Requirements:

Qualifications and Education Requirements:

• Ability to maintain a pleasant and professional demeanor in stressful situations.

• Ability to multi task and prioritize.

• Strong communication skills with co-workers and management.

• Ability to adapt to an ever changing environment as needs demand and without advance notice.

• Strong MS Office experience specifically Word and Excel skills

• Aptitude to learn new computer programs.

• Must have self-initiative.

• Must have problem solving, attention to detail, and time management skills.

• Maintain prompt and regular attendance.

• Must be able to recognize, correct, and report Safety Hazards.

• Must be able to fluently read, write and speak the English language, Spanish speaker is a plus.

• Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.

• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.

• Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund

Westward Seafood’s is an equal opportunity employer. We consider applicants for all position without regard to race, religion, creed, national origin, age, disability, martial or veteran status, or any other basis prohibited by applicable law. Please let us know if you need reasonable accommodation during the hiring process.