Supplier Services Specialist I

Job Title

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Job Description

The primary purpose of this position is to maintain and support the USF Accounts Payable Supplier File. Tasks include verifying data for accuracy, entering supplier data into financial systems, maintaining 1099 records, and communicating with suppliers and University departments to resolve issues related to submitted supplier data.

Responsibilities

Process supplier adds and updates to the Accounts Payable Supplier File. Conducts fraud mitigation procedures including, verify submitted data for accuracy and TIN match new suppliers with the IRS to ensure 1099 tax reporting data integrity. This position is required to register with the Internal Revenue Service to gain access to the TIN matching service provided by the IRS. Monitors data export from 3rd party supplier portal to ERP system and resolves routine sync errors that may occur.

Conducts fraud mitigation procedures including, verify new EFT/ACH or Wire banking information with supplier and inactivate old remittance information. Verifies new addresses with supplier and inactivates old addresses.

Communicates on a daily basis with university departments and the USF supplier community by email and phone regarding the status of the supplier registrations and to resolve issues related to supplier updates or additions to the Accounts Payable Supplier File. Assist suppliers by troubleshooting general issues encountered in the portal.

Performs other duties as assigned.

Qualifications

Minimum Qualifications:

• Highschool diploma and 0-2 years' experience or equivalent combination of education and experience.

Preferred Qualifications:

• Accounts Payable experience related to vendor maintenance and/or 1099 processing and reporting.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.