Northrop Grumman (SkillBridge) - Administrative Assistant 1

Administrative Assistant 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is a trusted provider of mission-enabling solutions for global security. We have a wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies. Our differentiated battle management and cyber solutions deliver timely, mission-enabling information and provide superior situational awareness and understanding to protect the U.S. and its global allies.

Northrop Grumman Mission Systems is looking for you to join our team as an Administrative Assistant 1 based out of the Spectrum Center facility in San Diego, CA.

What You'll get to Do:

Candidate will contribute Field Administrative Support to the Navigation, Intelligence and Connectivity team with a focus on providing exceptional program support for an organization of 120+ personnel. Duties will include interaction with a variety of internal and external high-level customers, military personnel and internal personnel. This position supports employees within the Field Engineering Networked Information Solutions Department to gather information for reports, research problems, or track actions both stateside and overseas.

The Administrative support position performs office functions such as setting up and maintaining files, coordinating travel, supporting deployment readiness tasking and answering questions relating to travel and deployment operations, established policies and procedures.

Key Responsibilities:

• Utilize MS Word, Outlook, PowerPoint and Excel
• Handle the distribution of incoming message communications, preserving confidentiality in all interactions, and coordinating other personnel support related requirements
• Exercise good judgment while handling confidential information and demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Coordinate domestic and international travel arrangements and review expense reports in a timely manner for assigned staff
• Attend meetings, generate meeting minutes, and follow-up on daily/weekly action items
• Respond to a wide variety of employee requests - provide direct support and/or resources as appropriate
• Manage and/or support special projects assigned Provide back-up support for other Deployment Readiness staff as needed

Basic Qualifications:

• High School Diploma and 6 months of hands-on experience.
• Demonstrated ability to perform detail-oriented work
• Skilled with MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Proven ability to be proactive, highly motivated, collaborative and adaptable, with excellent organizational skills including the ability to handle multiple tasks, changing needs, and competing priorities
• Strong oral and written communication skills
• Team player and ability to work with all levels of management and administrative support.
• Travel up to 10% may be required
• U.S. Citizenship and a current/active U.S. Government Secret Clearance required.

Preferred Qualifications:

• Expertise in CONCUR integrated travel and expense management system
• Experience with travel coordination and immigration requirements for overseas travel
• Familiarity with Northrop Grumman Corporation systems (Concur, SmartBuy, and other NG tools)