Accounting Administrator

The Accounting Admin provides administrative and accounting support for the company's real estate portfolio and development activities. This position is responsible for a variety of accounting-related functions, document management, vendor and tenant coordination, insurance and utility administration, construction support, and general office responsibilities.

The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and experienced in an accounting, real estate, property management, construction, or development environment.

Accounting & Financial Responsibilities

• Deposit checks and save supporting documentation to the appropriate drive.
• Monitor the AP and utility inboxes to ensure invoices and supporting documentation are submitted to Yardi.
• Distribute invoices in Yardi to the appropriate workflow for processing and approval.
• Manage utility accounts and related documentation, including maintaining the utility account tracker, coordinating with utility companies, and downloading invoices.
• Download bank statements and assist with bank reconciliation activities.
• Facilitate ACH partner and tenant setups and collect required W-9s.
• Update quarterly report cover sheets, assemble quarterly reporting packages, and upload reports to applicable portals.
• Process monthly FedEx reimbursements.
• Download and submit bank fee reimbursements to Yardi.
• Collect, organize, and code credit card receipts.
• Process and track employee expense reports.
• Scan and maintain mortgage statements and related documentation.
• Assist with CAM reconciliation backup, organize CAM reconciliation packages, and distribute/remit packages to tenants.
• Assist with vendor and contract setup.
• Maintain accurate accounting and supporting documentation.

Property, Construction & Operations Support

• Track Notice to Owner (NTO) requirements and lien filings.
• Track insurance certificates, reporting requirements, and insurance claims.
• Obtain vendor insurance certificates and review documentation for compliance.
• Support the process of obtaining and tracking permits and bonds.
• Assist with construction and development-related administrative requirements.
• Maintain organized documentation for vendors, contractors, tenants, and projects.

General Administrative Responsibilities

• Obtain signatures for various types of documents.
• Coordinate certified and overnight mail.
• Route incoming mail.
• Assist with general office functions, including supply ordering, deliveries, and reception coverage.
• Provide administrative support to the accounting, property management, and development teams as needed.

Qualifications & Skills

• Previous experience in accounting, real estate development, property management, and/or construction is required.
• Strong organizational and multitasking skills with the ability to manage multiple deadlines.
• Excellent communication and interpersonal skills.
• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word.
• Experience with Yardi is preferred.
• Ability to work independently while coordinating effectively with internal teams, tenants, vendors, contractors, and outside parties.
• North Carolina Notary certification is preferred.
• Ability to work full-time, in person at the companys office in SouthPark, Charlotte NC five days per week is required.