Accounting Assistant

Accounting Assistant

Expanding commercial real estate firm is adding an Accounting Assistant to their Charlotte team. You will be responsible for managing the day-to-day accounts payable and receivables accounting transactions related to commercial property operations as well as providing administrative support when needed. The idea candidate is a service-oriented professional who enjoys working with numbers while delivering accurate financialinformation and supporting administrative needs of the firm.

Responsibilities Include:

Accounts Payable

• Process vendor invoices and ensure proper coding to the general ledger and properties.

• Verify invoice approvals and supporting documentation.

• Prepare and process weekly check runs, ACH payments, and wire transfers.

• Maintain vendor records, W-9s, and insurance certificates.

• Reconcile vendor statements and resolve billing discrepancies.

• Assist with month-end closing activities related to accounts payable.

• Preparing and submitting expense reports for reimbursement

• Assist with Monthly reconciliations

Accounts Receivable

• Generate tenant invoices, rent statements, and miscellaneous billings.

• Monitor tenant payments and apply cash receipts accurately.

• Maintain accurate tenant account records.

• Research and resolve tenant billing inquiries.

• Prepare aging reports

Administrative Support

• Answer phones and greet visitors as needed.

• Maintain electronic and paper filing systems.

• Coordinate office supplies, vendor communications, and service requests.

• Prepare reports, spreadsheets, and correspondence for property managers and leadership.

Qualifications

• Bachelor's degree preferred

• 2+ years of Accounts Payable and/or Accounts Receivable experience.

• Proficiency in Microsoft Excel, Outlook, and accounting software.

• Strong organizational, communication, and problem-solving skills.

• Ability to maintain confidentiality and handle sensitive financial information.

  Notary of willingness to obtain Notary