Customer Onboarding Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Customer Onboarding Specialist based in the United States.

This role is a customer-facing opportunity focused on guiding new SaaS customers from initial kickoff through successful product launch.
You will own the onboarding journey across a broad platform, helping customers configure products, establish workflows, and reach value quickly.
The role combines product expertise, project management, customer education, troubleshooting, and proactive relationship building.
You will work with customers through video calls, screen sharing, chat, and asynchronous communication while managing multiple onboarding timelines.
Your work will directly influence customer confidence, satisfaction, activation, and early retention.
You will join a globally distributed, async-first environment that values ownership, clear communication, continuous learning, and process improvement.
The ideal candidate is proactive and adaptable, taking responsibility for customer outcomes rather than simply completing scheduled meetings.

Accountabilities

• Customer Onboarding: Guide new customers through product setup, configuration, integrations, and initial workflows, adapting the onboarding journey to their specific products and business needs.
• End-to-End Ownership: Manage customer onboarding from kickoff through launch, ensuring milestones are completed, dependencies are addressed, and customers are confident using the platform.
• Customer Education: Conduct one-on-one onboarding sessions, screen-share walkthroughs, and live troubleshooting while explaining workflows and technical concepts in a clear, accessible way.
• Proactive Follow-Up: Monitor onboarding progress, identify blockers, maintain accurate timelines, and proactively follow up with customers to keep implementations moving forward.
• Chat & Digital Support: Provide timely how-to guidance through customer communication channels and help customers resolve questions during the onboarding period.
• Cross-Functional Collaboration: Partner with Support and Operations teams to resolve issues, identify onboarding gaps, and communicate customer feedback and early churn risks.
• Retention & Risk Management: Identify early warning signs that could affect customer adoption or retention and escalate risks appropriately.
• Documentation & Enablement: Review and improve help documentation, training materials, onboarding playbooks, and other resources that make the customer journey clearer and more scalable.
• Product Expertise: Develop deep knowledge of the full product suite and remain current on new releases, features, workflows, and recommended practices.
• Scaled Onboarding: Contribute to scaled onboarding initiatives and develop strategies that improve activation, reduce friction, and mitigate early customer churn.
• Process Improvement: Proactively identify opportunities to improve onboarding workflows, automation, documentation, and operational efficiency.

Requirements

• Experience: 2+ years of experience in SaaS onboarding, implementation, customer success, or another client-facing role, with demonstrated ability to manage multi-step, multi-week customer setup processes.
• Product Knowledge: Strong understanding of SaaS product configuration and workflows, with the ability to quickly develop expertise across a broad product ecosystem.
• Customer Communication: Excellent written and verbal communication skills, with confidence leading video calls, screen-sharing sessions, live walkthroughs, and customer conversations.
• Project Management: Strong organizational and project management skills, including the ability to manage milestones, deadlines, dependencies, follow-ups, and multiple onboarding timelines simultaneously.
• Technical Confidence: Comfortable troubleshooting products live, navigating desktop and mobile environments, and explaining technical concepts to customers with varying levels of technical knowledge.
• Customer Empathy: Patient, empathetic, and calm when working with customers who may be unfamiliar with the technology or feel overwhelmed during implementation.
• Multitasking: Able to switch effectively between customer calls, chat support, follow-up activities, documentation, and internal collaboration without compromising quality.
• Systems & Tools: Comfortable working with CRM systems and operational tools to track progress, risks, customer interactions, and outcomes.
• Adaptability: Able to tailor onboarding strategies to different customer needs, business models, levels of technical readiness, and product configurations.
• Ownership: Demonstrates accountability for customer outcomes and follows issues through to resolution rather than stopping at the completion of a meeting.
• Async Collaboration: Comfortable working independently and asynchronously with distributed cross-functional teams.
• Preferred Experience: Background in onboarding playbook development, customer education, CRM or lead-management workflows, SMB operations, or fitness and gym management is advantageous.
• Relevant Tools: Familiarity with Intercom, HubSpot, Zoom, Slack, Google Workspace, or comparable customer and collaboration platforms is helpful.

Benefits

• Equity Incentive Plan offering the opportunity to participate in long-term company growth.
• Flexible Paid Time Off along with public holidays.
• Healthcare Coverage including medical, dental, and vision plans.
• Retirement Benefits through a company-sponsored 401(k) plan with employer matching.
• Life Insurance as part of the overall benefits package.
• Family Leave including maternity and paternity leave.
• Work-From-Home Stipend to support an effective remote working environment.
• Wellness Stipend supporting employee health and well-being.
• Remote-first flexibility within a globally distributed, async-oriented working environment.
• Professional development through deep product ownership, customer-facing experience, and opportunities to improve onboarding processes and systems.
• High-impact role with direct influence on customer activation, satisfaction, and retention.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?


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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.