Executive Assistant to the Superintendent

Executive Assistant - Superintendent Work under minimum supervision to ensure the efficient operation of the superintendent's office and provide clerical services to the superintendent and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Responsible for on-site leadership of clerical employees assigned. High school diploma or GED Knowledge of school district organization, operations, and administrative policies Ability to read and comprehend instructions, short correspondence, and memos Ability to make independent decisions regarding planning, organizing, and scheduling Excellent public relations, organization, communication, and interpersonal skills Ability to use software to develop spreadsheets, perform data analysis, and do word processing Ability to multi-task numerous complex administrative activities 2 years or more advanced secretarial experience with extensive contact with people Records, Reports, and Correspondence Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required. Record minutes of executive staff and board meetings as required. Prepare and post school board election as required. Prepare all correspondence, memoranda, and reports for superintendent. Comply with policies established by federal and state laws and regulations, and local board policy Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators. Schedule appointments and maintain superintendent's calendar. Other Assign work to executive office clerical staff and oversee completion. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms. Compile, maintain, and file all reports, records, and other documents as required. Maintain confidentiality. Follow district safety protocols and emergency procedures. None Standard office equipment including personal computer and peripherals Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Occasional light lifting and carrying (less than 15 pounds) May work prolonged or irregular hours; occasional districtwide travel Work with frequent interruptions; maintain emotional control under stress